Front Office Manager

PT Solutions Physical Therapy; Indiana; On-site; USD 47,000 - 55,000; Full time

Job summary

An established industry player is seeking a Front Office Manager to oversee daily operations across multiple clinics. This dynamic role involves engaging with staff and patients, ensuring performance metrics are met, and fostering a positive work environment. The ideal candidate will possess strong interpersonal and communication skills, with a focus on coaching and mentoring staff to excel in their roles. With opportunities for professional development and a supportive work culture, this position is perfect for someone looking to make a significant impact in the healthcare sector. Join a team that values growth and excellence in patient care!

Benefits

Competitive Compensation

Performance-Based Incentives

Professional Development

Fitness Incentive

Insurance Benefits

Employee Assistance Program

401k and Profit Sharing

PTO Package

Employee Illness Bank Accrual

Qualifications

• Minimum requirement of a High School diploma or GED.
• Strong communication and organizational skills are essential.

Responsibilities

• Supervise daily front office operations across multiple clinics.
• Monitor KPI performance and coach staff for improvement.
• Act as hiring manager for front office positions.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Customer Service Skills

Keyboarding Skills

Time Management

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Window-based Applications

Job description

Locations: LaGrange, Paulson Peds (LaGrange), Hinsdale, Westchester (Hillside), Willowbrook, Elmhurst – Illinois Central District

As Front Office Manager, you will facilitate and supervise the daily front office operations for the local clinics. The Front Office Manager will have an average of 10 clinics and will be responsible for all District Front Office Supervisors, SPSCs, PSCs and Scheduling and Referral Coordinators. This position will focus on district front office engagement, environment, and staff performance. Employee will share the mission and values of PT Solutions.

SUCCESS LOOKS LIKE

• Ability to perform at or above budgeted metrics for visits and evaluations
• Works closely with Operations and Administrative Leaders
• Act as a hiring manager for all open front office positions
• Job is to be performed in clinics by spending time in every district, 2x per month with meaningful presence by interaction with patients and staff
• Provide coaching that focuses on district front office performance to Referral Management, POC adherence and Customer Service expectations
• Accountable for education region on front office process updates
• Monitor KPI performance of every clinic regularly. Accountable for all front office KPI’s
• Manage front office labor and schedules
• Provide coaching to Front Office Supervisors to people manager
• Participate in side – by – side mentoring or coaching of staff struggling and matching high performers with mentees for side by side opportunities
• Perform other duties or special projects as assigned

BENEFITS

• Competitive compensation with ability to earn performance-based incentives
• Foster a positive work environment by living clinically through PT Solutions core values
• Professional development and career progression
• Fitness incentive, insurance benefits, employee assistance program, 401k and profit sharing, and PTO package to include employee illness bank (EIB) accrual

EXPERIENCE & SKILLS

• PT Solutions requires at minimum, a High School or GED diploma. Submission of diploma for the highest level of education obtained will be required.
• Keyboarding skills, with the ability to type 45 words per minute preferred.
• Strong interpersonal, oral (including telephone skills) and written communication skills.
• Good organization skills and an ability to prioritize to meet deadlines.
• Proficiency in Microsoft Word, Excel, Window-based applications.
• Excellent communication and relationship-building skills.
• Complete understanding of medical reimbursement and technology.
• Knowledge of basic bookkeeping and accounts receivable principles including basic working knowledge of all standard office equipment.
• Must have demonstrated skill in prioritizing daily responsibilities and crises to handle a heavy workload
• Must be able to work successfully in a fast-paced environment.
• Strong customer service skills.
• Knowledge of federal and state employment laws and regulations.

Pay Range

• $47K – $55K per Year
• Any posted pay range considers a wide range of compensation factors, including candidate background, experience, and work location, while also allowing for salary growth within the position.