Front Office Coordinator

US Oncology Network-wide Career Opportunities; Indiana, Michigan City (PA, IN); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Front Office Coordinator to manage operations and ensure seamless communication between physicians, patients, and office staff. This role is essential for maintaining office policies, overseeing insurance verification, and ensuring compliance with reimbursement policies. The ideal candidate will have a minimum of three years of medical office experience and a high school diploma. Join a dynamic team where your contributions will enhance patient care and operational efficiency in a supportive office environment.

Qualifications

• Minimum three years of medical office experience required.
• High school diploma or equivalent required.

Responsibilities

• Coordinates office procedures with medical staff and billing office.
• Oversees insurance verification process and patient financial counseling.
• Ensures timely authorizations and reviews daily encounter forms.

Skills

Medical Office Coordination

Insurance Verification

Patient Financial Counseling

Office Procedures Compliance

Education

High School Diploma

Tools

Office Equipment

Job description

Overview

SCOPE:
Responsible for the coordination and operation of the Front Office functions. Acts as liaison with physicians, patients and other office staff. Responsible for assisting in the development of and administration of office policies and procedures. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
-Coordinates office procedures with medical staff, and billing office to ensure smooth flow of information within departments.
-Participates in the completion of month-end close checklist for all assigned items to ensure meeting or exceeding corporate timelines.
-Implements and complies with Company Reimbursement Policies and Procedures to maximize efficiency.
-Reviews all attorney requests and records to ensure proper authorization has been obtained and all documentation is present.
-Oversees insurance verification process, in addition to patient financial counseling to ensure patients are apprised of financial obligations.
-Ensures that authorizations are obtained in a timely manner.
-Reviews posting of charges from encounter forms and hospital charges within 24 hours. Reviews daily encounter forms for completeness and accuracy, following up with appropriate person(s) to obtain complete information.
-Maintains knowledge of current health care and billing trends and practices.
MINIMUM QUALIFICATIONS:
High school diploma or equivalent required. Minimum three years of medical office experience.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent interaction with staff, patients and the public.