Front Office Manager

Independence Preparatory Academy; Fairfield (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Independence Preparatory Academy in Fairfield aims to hire a founding Office Manager to enhance school operations and engagement with families. This role involves hitting high standards in customer service and logistics while supporting an innovative school model focused on student agency and mastery-based learning.

Benefits

Comprehensive health plans

403(b) retirement plan with contributions up to 5%

Pathways for professional growth

Community development opportunities

Qualifications

• Dynamic individual with strong customer service orientation.
• Passionate about student-centered learning.
• Experience in managing school operations is a plus.

Responsibilities

• Manage front office operations and serve as the primary contact point.
• Oversee school logistics, finance, and HR tasks.
• Support teachers and administration to enhance student learning.

Skills

Adaptability

Collaboration

Student result orientation

Knowledge of self

Job description

Independence Preparatory Academy is a new, academically challenging, highly structured, and joyful K-8 school in Fairfield, AL. We are on a mission to equip all students with the academic tenacity and strength of character necessary to choose their destiny and create a fulfilling life. We develop empowered learners through agency, purpose, and tenacity.

In August 2025, Independence Preparatory Academy will open its doors to 160 kindergarten through second-grade students. We will grow until we reach a total capacity of 520 students during the 2032-2033 school year in kindergarten through eighth grade. We are actively building a founding team that shares our belief that with rigorous academics, high-quality instruction, and character development, all students can excel in high school, college, and life.

EMBRACE YOUR CALLING

To achieve our mission, Independence Preparatory Academy will operate in a fiscally sound, organized, and efficient manner to ensure accountability and to protect every instructional minute. The Office Manager role reports to the Community Alliance Manager and assists with various projects and tasks to provide a focused and effective learning environment. We seek a dynamic person to fill our founding Office Manager position. The Office Manager is the face of the school and delivers first-class customer service to all constituents in the building, including students, parents, staff, and guests. The primary responsibilities include operating a friendly and efficient welcome center and providing daily support to teachers and the leadership team. The Office Manager also supports school logistics, finance, human resources, family engagement, vendor relations, and supply management.

WORK AT INDEPENDENCE PREPARATORY ACADEMY

iPrep teammates are perpetual learners, challenging the status quo and solving challenges together. We are united by our commitment to realizing the infinite potential of every child. Our ideal candidate believes in our scholars and community, with a passion for scholar-centered learning, demonstrated by qualities such as:

• Adaptability: Committed to learning, iterating, and embracing feedback; entrepreneurial spirit
• Collaboration: Working effectively with colleagues and families
• Belief in our model: Supporting student agency, purpose, mastery-based grading, and profound learning experiences
• Student result orientation: Focused on rigorous academics and holistic success indicators
• Knowledge of self: Confidence in personal identity, purpose, and passions

We are hiring for a May start date. The salary range is $36,930 to $40,794, with new hires typically starting near the range's beginning, based on experience and internal equity. Compensation is fixed according to our salary scales.

ACHIEVE IMPACTFUL OUTCOMES

The foundation of academic excellence is strong operations. The founding Office Manager will handle daily operations, vendor and community partner relations, and create a welcoming environment. They will ensure systems are in place for leaders and teachers to focus on student learning.

School Logistics

• Create a professional, welcoming front office environment
• Serve as a reliable contact point for families and staff
• Manage communication systems, visitor protocols, and logistics
• Support academic logistics like conferences and materials distribution
• Maintain organized records, manage supplies, and assist with events

School Finance

• Process purchase requests in line with budgets and policies
• Purchase supplies and document expenses accurately
• Track and reconcile student fees and school revenue
• Code invoices for approval and ensure timely vendor payments
• Manage vendor relationships and monitor contract compliance
• Maintain inventory and oversee supply distribution

Human Resources & Talent Operations

• Coordinate onboarding and compliance training for staff
• Maintain confidential personnel records
• Assist with payroll and benefits inquiries
• Track certifications and credentialing requirements
• Support staff recognition and morale activities
• Manage HR systems and support policy implementation

ENJOY OUR INVESTMENT IN YOU

What we offer includes:

• Community development opportunities
• Participation in an innovative school model with unique experiences like Eagle Quests and Choice Day
• Mastery-Based Grading and student agency initiatives
• Collaborative, high-caliber peers
• Pathways for professional growth with feedback and community support
• Comprehensive health plans
• 403(b) retirement plan with contributions up to 5%
• Competitive salary