Front Office Manage Temporary, Long term substitute for maternity leave

Roessler-chadwick Foundation; California; On-site; USD 39,000 - 44,000; Part time

Job summary

Chadwick School in Palos Verdes is seeking a Front Office Manager to oversee the receptionist area, answer inquiries, and manage multi-line phones and mail for a busy campus. The role supports the Head of School, CFO, and administration, requiring proficiency in Microsoft Office and Google Workspace, with hourly compensation of $28–$32 for a temporary maternity-leave substitution.

Responsibilities include calendar management, event support, and coordinating with facilities for campus operations,

Qualifications

• Bachelor’s degree preferred.
• Proficient in Microsoft Office and Google Workspace.
• Excellent customer service skills.
• Strong sense of teamwork.

Responsibilities

• Answer phones and greet visitors; manage busy front desk workflow.
• Oversee mail, deliveries, and classroom/office communications.
• Support Head of School, Assistant Heads of School, Chief of Staff, and CFO as needed.
• Coordinate with facilities for campus emergencies and events.
• Assist calendars and scheduling; maintain master calendar and space bookings.
• Provide support for seasonal activities and campus operations.

Skills

Excellent customer service

Strong sense of teamwork

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Job Title: Front Office Manager – Temporary, Long-term substitute for maternity leaveDivision/Department: AdministrationReports to: Chief of StaffDirect Reports: N/ALocation: Palos VerdesType of Position/FLSA: Non-Exempt/HourlyPOSITION DESCRIPTIONThis position is considered to be an ambassador representing the Chadwick School values and the Chadwick community. Must be able to handle busy phone and foot traffic quickly and accurately. Should greet everyone with a positive, helpful, and inviting manner. Willing to serve and oversee assistance through completion and communicate with others on any follow-up matters.MAJOR RESPONSIBILITIESCUSTOMER SERVICEUnderstand campus procedures and be able to answer all questions regarding Chadwick’s operations.Maintain high-quality customer follow-up.Execute service recovery when needed.Oversee reception desk workflow and coverage.SUPPORTProvide support for the Head of School, Assistant Heads of School, Chief of Staff, and CFOO, as needed.Assist the Business and Development office with incoming payments.Coordinate with facilities/risk management for campus emergencies.Provide support for high seasonal activities and events where required.Complete miscellaneous projects as assigned.MAILReceive and sort mail, maintain faculty/staff mailboxes, and assist delivery drivers as needed.PHONESAnswer phones and address questions, if possible, or forward to the proper office or department.Ensure phone tree accuracy.Pass along voicemails and messages to the right office or department.PICTURE DAY & IDsCoordinate with external vendor to plan and hold school picture day.Follow up, as needed, to ensure printouts of Village class photos, support for parents/caregivers with questions, etc.Draft requisite messaging for families.Distribute, reprint, and track student IDs, as needed.SUPPLIESOrder, maintain, and distribute all school/lounge supplies.CALENDARINGAssist with calendaring as neededAssist in maintaining, adding, and updating the master calendar throughout the school year.With the Chief of Staff and the Transportation Manager, monitor events for CUP compliance.Add events to specific calendars, as needed or as requested.Ensure there are no conflicts, particularly with spaces and times.Manage and oversee the calendar import process with the Chief of Staff.Help reserve, assign, and approve spaces for meetings and events, as needed.Provide answers to calendar questions from members of the community and beyond.EDUCATION, EXPERIENCE, & SKILL REQUIREMENTSBachelor’s degree preferred.Proficient in Microsoft Office and Google Workspace.Excellent customer service skills.Strong sense of teamwork.Compensation: $28.00 - $32.00 – Hourly rated based on years of experience, credentials and other qualifications.CLEARANCESRequired Assessments: TB Clearances: Livescan Background checkNote: The job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the position.By submitting an Employment Application, I hereby understand and agree that consistent with its obligations under Education Code Section 44051 subd. (a)(2) and as a part of the application consideration process, Chadwick School will contact each Educational Employer and inquire about your employment history including, without limitation, whether I was the subject of any credible complaints of, substantiated investigations into, or discipline for, egregious misconduct, as defined in Education Code Section 44932, subd. (a)(1).