Front Office & HR Support Coordinator

Grundfos; Indianapolis (IN); Sur place; USD 64 334 000 - 85 198 000; Plein temps

Avantages offerts par ce poste

Annual bonuses

Health insurance

Volunteer leave

Training & development programs

Résumé du poste

Peerless Pump Company, an Indianapolis-based subsidiary of Grundfos, seeks an Office Coordinator to join the Business Support team in Indianapolis. You’ll be the first contact for visitors and callers and provide essential administrative support across HR, EHS, and senior management functions.

In this role you’ll coordinate meetings and events, manage supplies and vendor accounts, and help prepare communications and intranet content.

Qualifications

• High school diploma and minimum 2 years of experience in an administrative support capacity.
• Excellent proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Strong verbal and written communication skills with the ability to interact professionally across all organizational levels
• Ability to maintain strict confidentiality and work independently in a dynamic, fast-paced environment

Responsabilités

• Greet all visitors in the front lobby and manage incoming calls on the main phone line, directing inquiries to the appropriate contacts
• Coordinate and facilitate meetings and company events, including scheduling, food orders, room setup, and budget management
• Provide administrative support to HR and EHS departments, including maintaining training files, pension files, badge systems, and confidential records
• Manage office supplies and vendor accounts, create purchase orders, code invoices, and handle mail distribution
• Prepare company communications, recognition certificates, newsletters, PowerPoint presentations, and maintain the company intranet and Yammer site
• Serve as IT Buddy and active member of the Employee Activities Committee, supporting onboarding and employee engagement initiatives

Connaissances

Greet visitors

Meeting coordination

HR & EHS admin support

Office supplies & vendor management

Company communications

IT Buddy & employee engagement

Formation

High school diploma

Associate's degree

Vocational certificate

Outils

SAP

Description du poste

Peerless Pump Company, an Indianapolis-based subsidiary of Grundfos, seeks an Office Coordinator to join the Business Support team in Indianapolis. You’ll be the first contact for visitors and callers and provide essential administrative support across HR, EHS, and senior management functions.

In this role you’ll coordinate meetings and events, manage supplies and vendor accounts, and help prepare communications and intranet content.