Front Office Coordinator Reception & Administrative Support

Weather Built Homes LLC; Eugene (OR); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

Company parties

Competitive salary

Free uniforms

Opportunity for advancement

Paid time off

Job summary

Weather Built Homes LLC is seeking a Front Office Coordinator to be the welcoming face of our Oregon office. You will support sales and operations with scheduling, packet preparation, and office organization.

The role is integral to maintaining a professional, efficient front office and ensuring smooth communication across teams. The ideal candidate is energetic, outgoing, and detail-oriented, with strong customer service skills and proficiency in Microsoft Office.

Qualifications

• Energetic, customer-focused professional with strong interpersonal skills.
• Clear, professional communication in person and on the phone.
• Excellent organizational skills with keen attention to detail.

Responsibilities

• Greet clients, visitors, and sales representatives in a professional, friendly manner
• Answer, screen, and route incoming phone calls
• Organize and prepare sales packets and installation packets
• Maintain a tidy, professional front office environment (light cleaning as needed)
• Assist with scheduling, filing, and office organization
• Support administrative functions such as handling mail, deliveries, and supplies
• Provide general support to sales reps, managers, and office staff

Skills

Customer service

Organizational skills

Communication

Multitasking

Tools

Microsoft Office

Job description

Benefits

• 401(k)
• Company parties
• Competitive salary
• Free uniforms
• Opportunity for advancement
• Paid time off

About Us

Weather Built Homes LLC is a fast-growing home improvement company serving Washington and Oregon. We take pride in helping homeowners protect their biggest investment—their homes—through exceptional roofing, siding, and exterior solutions. As our company expands, we’re looking for a motivated and energetic Front Office Coordinator to be the welcoming face of our office and provide essential support to our sales and operations teams.

Key Responsibilities

• Greet clients, visitors, and sales representatives in a professional, friendly manner
• Answer, screen, and route incoming phone calls
• Organize and prepare sales packets and installation packets
• Maintain a tidy, professional front office environment (light cleaning as needed)
• Assist with scheduling, filing, and office organization
• Support administrative functions such as handling mail, deliveries, and supplies
• Provide general support to sales reps, managers, and office staff

What We’re Looking For

• Energetic, outgoing, and customer service–oriented personality
• Strong organizational skills with keen attention to detail
• Professional communication skills, both in person and over the phone
• Ability to multitask in a fast-paced environment
• Self-starter who takes initiative and follows through
• Basic computer skills (Microsoft Office, email, scheduling software)

Preferred Qualifications (not required)

• Prior experience as a receptionist, office assistant, or administrative coordinator
• Knowledge of construction or home improvement industries a plus