Front Office Coordinator

Career Group; San Ramon (CA); On-site; USD 54,000 - 66,000; Full time

Job summary

Career Group seeks a Front Office Coordinator in San Ramon to be the welcoming face of the office and to support day-to-day operations in a fast-paced environment.

The role is temporary-to-permanent, full-time, onsite, with responsibilities spanning front desk duties and general administrative support, designed for someone who is proactive, organized, and professional.

Qualifications

• 1–3 years of front desk, administrative, receptionist, office coordinator, or customer-facing experience.
• Professional, polished demeanor with excellent customer service.
• Strong verbal and written communication skills.
• Highly organized with exceptional attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Greet visitors, clients, vendors, and employees with a warm, professional welcome.
• Manage front desk, answer and direct phone calls, monitor office access.
• Maintain a clean, organized reception and office environment.
• Handle mail, packages, deliveries, and correspondence.
• Coordinate conference rooms, meetings, and calendars.

Skills

Customer service

Communication

Organization

Multitasking

Proactivity

Interpersonal skills

Confidentiality

Tools

Microsoft Office

Google Workspace

Job description

Location: San Ramon, CA

Compensation: $60,000 annually

Schedule: Full-time, onsite

Employment Type: Temporary-to-Permanent

Position Overview

We are seeking a polished, personable, and highly organized Front Office Coordinator to serve as the welcoming face of a leading residential homebuilding company in San Ramon. This individual will play an important role in creating a professional and positive experience for clients, visitors, employees, and business partners while supporting the day-to-day operations of the office. The ideal candidate is proactive, detail-oriented, and comfortable balancing front desk responsibilities with administrative support in a fast-paced, professional environment.

Please note: This is a temporary-to-permanent opportunity.

Key Responsibilities

• Serve as the first point of contact for visitors, clients, vendors, and employees, providing a warm and professional experience.
• Manage the front desk, including greeting guests, answering and directing phone calls, and monitoring office access.
• Maintain a clean, organized, and welcoming reception and office environment.
• Manage incoming and outgoing mail, packages, deliveries, and correspondence.
• Coordinate conference rooms, meetings, and office calendars as needed.
• Provide administrative support to various departments and leadership.
• Assist with scheduling, data entry, document preparation, filing, and other general office tasks.
• Order and maintain office, kitchen, and reception supplies.
• Coordinate with building management, vendors, and service providers as needed.
• Assist with office events, employee gatherings, meetings, and other special projects.
• Maintain accurate records and ensure office documentation is organized and up to date.
• Support onboarding logistics for new employees, including workspace and office access coordination.
• Handle sensitive information with professionalism and discretion.
• Take on additional administrative and operational projects as needed.

Qualifications

• 1–3 years of experience in a front office, administrative, receptionist, office coordinator, or customer-facing role.
• Professional, polished, and personable demeanor with excellent customer service skills.
• Strong verbal and written communication skills.
• Highly organized with exceptional attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Proactive, resourceful, and comfortable taking initiative.
• Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
• Proficiency with Microsoft Office and/or Google Workspace.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience in real estate, construction, homebuilding, or a professional office environment is a plus.
• Must be comfortable working onsite in San Ramon, Monday through Friday.

Ideal Candidate

The ideal candidate is someone who genuinely enjoys being the face of an organization and takes pride in creating a welcoming, polished, and organized office environment. They should be friendly and approachable while maintaining a high level of professionalism and should be comfortable stepping in wherever needed to help the team operate smoothly.