Front Office Coordinator

Pasadena Surgery Center; Saint Petersburg (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Matching 401(k) plan

Paid Time Off

Paid holidays

Employee discount

Certification reimbursement

Career growth opportunities

Job summary

Sight360 is seeking a Front Office Coordinator to deliver the highest level of customer service at our vision care center. You will coordinate front desk activities, check-in, insurance validation, and payment authorization, ensuring smooth patient flow and accurate records.

You will support patients and staff, uphold regulatory compliance, and cross-train in scheduling, medical file maintenance, and opening/closing procedures to keep the office running efficiently.

Qualifications

• 2-3 years of clerical/reception experience in a medical office setting.
• Prior Authorization experience required.
• EMR Experience
• Ability to type 40 to 50 WPM

Responsibilities

• Interviews patient, relatives or other responsible individuals to obtain identifying and biographical information.
• Provides overview of surgery center regulations to patient concerning pre-operative requirements
• Explains rate, charges, services and surgery center policies regarding payment of bills
• Coordinates general admission of patient
• Obtains signatures for insurance filing
• Collects patient’s payments
• Answers phone as needed
• Cross trains to learn other administrative duties including scheduling, medical file maintenance, opening and closing procedures, etc.
• Performs other administrative duties as assigned by manager or designee

Skills

Excellent communication

Interpersonal skills

Detail oriented

Multi-tasking

Proactive

Tools

Outlook

Microsoft Office

Job description

Description

At Sight360, we believe sight is our most important sense. It is a priceless gift that shapes how we experience the world, connect with others, and create lasting memories. That is why we are dedicated to protecting and caring for vision every day.

Job Summary

Front Office Coordinator will provide the highest level of customer service to patients, fellow employees and referral sources through the coordination and administration of the “front office” activities. Typical responsibilities include all aspects of the surgery center administrative operations from coordinating check-in, validating insurance and obtaining payment authorization. Provide a high level of support to patients and guests while ensuring compliance with relevant laws, regulations and established policies and compliance programs.

Essential Functions and Responsibilities

• Interviews patient, relatives or other responsible individuals to obtain identifying and biographical information.
• Provides overview of surgery center regulations to patient concerning pre-operative requirements
• Explains rate, charges, services and surgery center policies regarding payment of bills
• Coordinates general admission of patient
• Obtains signatures for insurance filing
• Collects patient’s payments
• Answers phone as needed
• Cross trains to learn other administrative duties including scheduling, medical file maintenance, opening and closing procedures, etc.
• Performs other administrative duties as assigned by manager or designee

Benefits

• Medical, dental, and vision insurance
• Matching 401(k) plan
• Paid Time Off
• Paid holidays
• Employee discount
• Certification reimbursement
• Career growth opportunities

About Sight360

We’ve assembled highly capable and credentialed multidisciplinary teams across ophthalmology, optometry, and optical retail services to deliver a comprehensive, 360-degree approach to vision care. Through seamless coordination, shared medical records, and a patient-first philosophy, we strive to provide an exceptional experience at every level of care.

Our Mission

To care fully for our patients, team members, and partners who are the focus of everything we do.

Our Vision

To seamlessly unite ophthalmology, optometry, and optical retail services for the benefit of our patients.

Our Values

• Treat everyone like family
• Listen with purpose
• Perform our best
• Honor our word

Join our team and help us make a difference in the lives of our patients every day.

Requirements

Qualifications

• 2-3 years of clerical/reception experience in a medical office setting
• Prior Authorization experience required
• EMR Experience
• Ability to type 40 to 50 WPM

Skills and Abilities

• Proficiency with standard office software applications (Outlook, Microsoft Office ®)
• Detail oriented
• Ability to multi-task and work across the organization
• Excellent communication and interpersonal skills
• Enjoys interacting with patients, techs, and other healthcare professionals
• Enjoys creating a friendly atmosphere
• Good at coordinating with others to meet collective goals
• Proactive and optimistic