Front Office Coordinator

Career Group Companies; New York (NY); On-site; USD 44,000 - 73,000; Full time

Job summary

An established industry player is seeking a Front Office Coordinator to join their vibrant New York City team. This entry-level position offers a fantastic opportunity for individuals transitioning from hospitality or retail into a corporate office setting. As the first point of contact, you will engage with clients and guests, ensuring a welcoming atmosphere while managing office operations. The role promises growth in a supportive environment, with a focus on mentoring and development. If you thrive in a people-centric role and enjoy multitasking in a dynamic setting, this could be the perfect fit for you.

Benefits

Medical Insurance

Vision Insurance

401(k)

Paid Maternity Leave

Student Loan Assistance

Disability Insurance

Qualifications

• 1+ years of office experience required.
• Warm and professional written and verbal communication abilities.
• Expert time management and multitasking skills.

Responsibilities

• Fielding and directing incoming phone calls.
• Greeting and welcoming all visitors and guests.
• Maintaining communal office spaces and front reception area.

Skills

Communication Skills

Time Management

Customer Service

Multitasking

Database Management

Education

Bachelor's Degree

Tools

MS Office

Bullhorn

Job description

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At Career Group Companies, we are all about recruiting. CGC was started to set a higher standard for recruiting, with a hands-on approach. Founded in Los Angeles in1981, we created a family of brands to better serve our clients, talent, and the wide array of industries they represent. Named one of Inc. Magazine’s Best Workplaces, South Florida Business Journal's Best Places to Workand on Comparably's list of the Best CEOs for Women, we are proud of our strong core values and culture. We’re always looking to expand our team of motivated individuals who want to work in the people-first business of recruiting.

We are actively seeking an outgoing and self-motivated Front Office Coordinator/Receptionist to join our New York City corporate team.

This is a temp to perm role looking for an immediate start.

As the Front Office Coordinator, you will support the day-to-day operations of our fun and friendly office. You will act as the first point of contact to clients, vendors, and guests as well as serve as a trusted resource for internal staff of recruiters and sales associates.

Hours are 9am-6pm

On-site Monday - Friday.

Conveniently located in Midtown East

This is a fantastic opportunity for someone looking to transition into a corporate office setting from hospitality or retail or anyone with an interest in learning recruiting.

Your day to day will include:

• Appropriately fielding and directing incoming phone calls

• Organizing and distributing mail, packages, and other correspondence

• Greeting and welcoming all visitors and guests

• Maintaining communal office spaces and front reception area

• Tracking and ordering office supplies

• Processing detailed applications and on-boarding paperwork

• Reviewing IDs for I9

• Assisting with payroll process

• Detailed database management (Bullhorn)

• Serving as main point of contact for any marketing, events, or operations tasks

• Taking on various projects as needed

Our ideal candidate has:

• Bachelor's degree strongly preferred

• At least 1+ years of office experience required

• Warm and professional written and verbal communication abilities

• Expert time management and multitasking skills; ability to manage competing priorities

• Friendly and outgoing nature; customer service-oriented approach

• Capacity to maintain grace and composure under pressure

• Proficiency in MS Office applications

We offer a bright, boutique, corporate casual office with prestigious clientele and lots of perks and career growth.

We love to mentor and develop our junior staff and promote from within.

If you love working with people and enjoy being the "go-to" person on a team, we want to hear from you!

Please submit your resume in WORD or PDF for immediate consideration.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Human Resources, and Sales

• Industries

  Staffing and Recruiting, Retail Apparel and Fashion, and Advertising Services

Referrals increase your chances of interviewing at Career Group Companies by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Student loan assistance

Disability insurance

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