Front Office Coordinator

Socket.dev; Monroe (NC); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Employer-paid benefits

401(k) with match

Paid time off

9 paid holidays

Public Service Loan Forgiveness (PSLF)

Continuing education opportunities

Job summary

McLeod Centers for Wellbeing is seeking a Full-Time Front Office Coordinator for the Monroe OTP in Monroe, NC. This on-site role involves greeting visitors, signing in guests, answering calls, coordinating appointments, and supporting billing and confidentiality procedures.

Responsibilities include maintaining patient records, directing patients to clinicians, and assisting with general administrative tasks. A healthcare setting experience with HIPAA awareness is preferred.

Qualifications

• High school diploma or GED required.
• Experience in healthcare settings with confidentiality/HIPAA preferred.
• Strong organizational and communication skills.

Responsibilities

• Greet and assist visitors professionally.
• Sign in guests, confidentiality agreements, and issue visitor badges.
• Take calls, answer questions, and redirect as needed.
• Prepare and maintain patient records; manage appointment scheduling and calendars.
• Direct patients to clinicians and assist with fee payments.
• Balance cash drawer and reconcile discrepancies; verify Medicaid eligibility as needed.
• Handle mail/packages and perform data entry, filing, scanning, and photocopying.
• Order inventory and coordinate with departments to ensure smooth workflow.

Skills

Customer service

HIPAA compliance

Administrative support

Scheduling

Cash handling

Data entry

Education

High School diploma or GED

Job description

At McLeod Centers for Wellbeing, our missionis to build a foundation of healing and hope based on equity, education, and evidence-based practice for all communities. A nonprofit founded in 1969 in Charlotte, North Carolina, we have since grown to be one of the largest providers of comprehensive substance use disorder treatment in western North Carolina. From initial assessment to customized aftercare, McLeod Centers provides compassionate, steadfast support for our patients’ journey to recovery.

We are looking for passionate people to join our team! McLeod Centers for Wellbeing is seeking a Full-Time Front Office Coordinator to join our Monroe Opioid Treatment Program (OTP) in Monroe, NC. This is an on-site role that will require travel to other McLeod Opioid Treatment Program clinics as necessary.

How will you help us achieve our mission? You will:

• Greet and assist visitors in a professional and courteous manner.
• Perform duties such as signing in guests, completing confidentiality agreements, and issuing visitor badges.
• Take incoming calls; answer questions and redirect them, as appropriate.
• Prepare and maintain patient records.
• Manage appointment scheduling and maintain calendars.
• Direct patients to the appropriate clinician for services.
• Facilitate patient fee payments.
• Balance the cash drawer at the end of each day and reconcile any discrepancies.
• Verify Medicaid eligibility, as needed.
• Handle incoming and outgoing mail and packages.
• Assist with administrative tasks such as data entry, filing, scanning, and photocopying.
• Order inventory, as needed.
• Coordinate with other departments to ensure seamless communication and workflow.
• Provide support to other team members, as needed.

What are the qualifications needed for this role?

We are looking for a minimum of a High School diploma or GED equivalent. Prior office administration experience, particularly in a healthcare setting with careful attention to patient confidentiality/HIPAA, is strongly preferred.

What we offer you as an employee:

• Employer Paid Benefits: Benefit from 100% employer-paid benefits, including short and long-term disability, group-term life insurance, and an Employee Assistance Program.
• Financial Security: Secure your future with a 401(k) plan, with company matches up to 3% after 90 days of employment.
• Generous Leave Policies: Enjoy paid time off and additional benefits such as bereavement and jury duty.
• Holiday Benefits: Celebrate 9 paid observed holidays.
• PSLF Eligible: As an employee of a non-profit organization, you qualify for Public Student Loan Forgiveness to assist with your student loans.
• Continuous Growth Opportunities: Invest in your professional development with ongoing support and free continuing education opportunities across multiple disciplines. We also offer top-tier individual and group clinical supervision for professionals seeking CADC and LCAS licensures.

Bilingual applicants will receive an additional five percent (5%) pay differential, subject to verification of language proficiency.

Research indicates that women and underrepresented groups tend to apply for jobs only when they believe they meet 100% of the qualifications. At McLeod Centers, we encourage you to challenge this statistic and apply. It's rare for anyone to meet every qualification. We look forward to hearing from you!