Front Office Assistant

TPG Hotels and Resorts

Village of Port Jefferson (NY)

On-site

USD 26,000 - 37,000

Full time

14 days+

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Benefits offered by this job

Health, Dental and Vision Insurances

Disability Insurances

Supplemental Life Insurances

Flexible Spending Accounts

401(k) Retirement Plan with company"s

Paid Time Off, Vacation and Holidays

Employee Assistance Program

Amazing hotel discounts across the TPG

Job summary

TPG Hotels, Resorts & Marina is seeking a Hotel Front Assistant to oversee front desk and guest services operations, ensuring exceptional guest experiences. You will lead the front desk team, manage reservations, and coordinate with housekeeping to maintain smooth hotel operations.

The role requires strong leadership, excellent communication, and proficiency in hotel management software, with PMS experience highly preferred.

Qualifications

Bachelor's degree in hospitality management or related field.
Proven experience in hotel front office operations or guest services.
Strong leadership and interpersonal skills.
Excellent communication and problem-solving abilities.
Proficiency in hotel management software and computer systems; experience with PMS is preferred.

Responsibilities

Oversee front desk and guest services operations to ensure exceptional guest experiences.
Lead, train, and manage the front desk team; set performance goals and conduct evaluations.
Greet guests, manage check-in/check-out, and assist with special requests; resolve issues promptly.
Manage room reservations and coordinate with housekeeping for timely room readiness.
Assist in budgeting and forecast related to the front office; monitor expenses and contribute to revenue through upselling.

Skills

Leadership

Interpersonal skills

Communication

Problem-solving

Staff training

Education

Bachelor's degree in hospitality management or related field

Tools

PMS software

Job description

Become Part of the TPG Hotels, Resorts & Marina Team......

TPG Hotels, Resorts & Marina's is widely recognized as one of the nation's premier hotel management companies. We are a national operator of hospitality assets across the entire chain scale, from focused-service hotels and lifestyle/resort properties to upper upscale luxury hotels and nautically based hospitality assets. Whether an investment partner or straight third-party operator, we are always operating on behalf of capital partners, and our role as entrusted stewards is to deliver top performance for our guests, investors and to fulfill the brand promise. Joining the Team gives you a rewarding career opportunity with a nationally ranked hospitality management company that focuses on customer satisfaction and personal growth. We pride ourselves in continually seeking motivated team members who believe guest service is the top priority.

Job Overview

The Hotel Front Assistant is responsible for overseeing all aspects of the front desk and guest services operations to ensure exceptional guest experiences. They manage the front desk staff, handle guest inquiries and concerns, manage room reservations, and collaborate with various departments to maintain efficient hotel operations.

What You'll Be Doing

Supervision and Leadership:
Lead, train, and manage the front desk team to provide excellent customer service.
Set performance goals for front desk staff and conduct regular performance evaluations.
Ensure a welcoming and professional demeanor is maintained by the front desk team.
Guest Relations:
Greet guests, handle check-in/check-out procedures, and assist with any special requests.
Resolve guest issues, complaints, or concerns in a prompt and satisfactory manner.
Maintain a high level of guest satisfaction by ensuring a personalized and attentive service.
Reservations and Room Allocation:
Manage room reservations, ensuring accuracy and adherence to guest preferences.
Coordinate with housekeeping to ensure timely preparation of rooms for arriving guests.
Oversee the room allocation process to maximize occupancy and revenue.
Front Desk Operations:
Ensure a smooth check-in and check-out process, including handling payments and ensuring accuracy of guest information.
Maintain knowledge of hotel services, facilities, and local attractions to assist guests effectively.
Monitor and manage the front desk's daily tasks, including guest correspondence, phone inquiries, and guest requests.
Financial Management:
Assist in budgeting and financial forecasting related to the front office department.
Monitor and control expenses, such as staffing, supplies, and equipment maintenance.
Contribute to revenue generation through upselling rooms and promoting hotel amenities.
Collaboration and Communication:
Coordinate with housekeeping, engineering, and other hotel departments to ensure seamless operations.
Maintain open communication with management to address operational issues and propose improvements.
Prepare regular reports on front desk activities, occupancy rates, and guest feedback.

Skills And Abilities

Bachelor's degree in hospitality management or related field (preferred).
Proven experience in hotel front office operations or guest services.
Strong leadership and interpersonal skills.
Excellent communication and problem-solving abilities.
Proficiency in hotel management software and computer systems. EXPERIENCE WITH PMS IS HIGHLY PREFERRED
Ability to remain composed in high-pressure situations.
Knowledge of local attractions and services to assist guests effectively.

Working Conditions & Physical Effort

Physical work is a primary part of many of our hotel and resort jobs. Physical requirements include extended standing and walking, climbing, bending, reaching, pulling, pushing, kneeling, and lifting to 50 lbs. Some work is performed in an interior hotel environment with equipment and machines.

Benefits

Benefits for Full Time employees may include: