Front Office Assistant

Discovery Health Sciences Schools; Metairie (LA); On-site; USD 27,000 - 36,000; Full time

Job summary

Kenner Discovery Health Sciences Academy is seeking a Front Office Assistant to support the Elementary School campus with day-to-day administrative operations and visitor management.

The ideal candidate will have a high school diploma (bachelor’s preferred), 2+ years of related experience in education, and strong organizational and communication skills to engage students, parents, and staff. Proficiency in Google Workspace and Microsoft Office is expected.

Qualifications

• High School Diploma required; Bachelor’s degree preferred.
• Experience in K-12 education is strongly preferred, especially with transcripts and attendance records.
• Strong communication, organizational, and confidentiality skills.

Responsibilities

• Maintains school culture by creating a welcoming and helpful atmosphere for visitors.
• Greet visitors, answer calls, take messages, and handle correspondence.
• Operates the school intercom systems to make announcements.
• Maintain confidential student records and files.
• Maintain, update, and document student information through the School Information System.
• Assist with tracking attendance and communicate issues to teachers and leaders.
• Assist Admissions to review student applications and assist applicants.
• Support special projects.
• Protect confidentiality of records and information within legal confines.
• Other duties as assigned.

Skills

Professional communication

Time management

Organizational skills

Microsoft Word

Microsoft Excel

Google Workspace

Attention to detail

Confidentiality

Customer service

Education

High School Diploma required

Bachelor’s degree preferred

Tools

Google Workspace

Microsoft Office Suite

Job description

Kenner Discovery Health Sciences Academy is currently seeking a full-time Front Office Assistant for our Elementary School campus. We seek highly motivated candidates who value innovation, diversity, and who will demand excellence from themselves and the organization.

Position Overview:

This position provides administrative support to the school administration by managing the office’s daily operations, acting as the first level of communication with visitors, and performing various organizational duties, including those of a confidential nature. The ideal candidate will enjoy working in a school environment and interacting with students, parents, and faculty. Position available now.

Key Responsibilities (but not limited to):

• Maintains school culture by creating a welcoming and helpful atmosphere for visitors.
• Greets visitors, answers calls, takes messages, handles correspondence.
• Operates the school intercom systems to make announcements
• Maintains confidential student records and files.
• Maintains, updates, and documents all necessary student information through the School Information System.
• Assists with tracking and maintaining accurate and up-to-date daily attendance records and communicates habitual errors or issues with attendance to teachers and appropriate leaders.
• Assists Admissions as needed to review student applications and assist applicants.
• Supports special projects.
• Protects confidentiality of records and information about students and staff, and uses discretion when sharing any such information within legal confines.
• Other duties as assigned.

Job Requirements

• High School Diploma required. Bachelor’s degree preferred.
• 2 years or more of related experience required.
• Experience in K-12 education is strongly preferred, specifically experience with student transcripts, attendance documentation, and confidential student documents.

Knowledge, Skills & Abilities:

• Strong professional judgement and decision making
• Detail oriented, excellent time management, organizational, communication, and decision making skills, strong problem solving skills
• Ability to make quick decisions, take the initiative, and prioritize tasks
• Ability to communicate effectively in writing and orally
• Skilled in or able to quickly learn Google Workspace tools (Gmail, Calendar, Forms, Sheets, Drive, etc)
• Skilled in Microsoft Word and Excel
• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) as part of the work day
• Interact positively with students, administrators, co-workers, parents and community