Front Office Assistant

Auburn University; Auburn (AL); On-site; USD 17,000 - 21,000; Part time

Job summary

The Department of Mechanical Engineering at Auburn University is seeking a dependable Undergraduate Student Worker to assist with daily front-office operations. This role serves as the first point of contact for students, faculty, staff, and visitors, providing administrative support to help ensure efficient departmental operations.

This position is ideal for a student who is organized, customer-service oriented, and interested in gaining experience in a professional office environment on campus.

Qualifications

• Current undergraduate student enrolled at Auburn University NOT in Mechanical Engineering.
• Strong communication and customer service skills.
• Dependable, punctual, and professional demeanor.
• Basic computer proficiency (Microsoft Office, email, and file management).
• Ability to work independently and manage multiple tasks.

Responsibilities

• Greet and assist students, faculty, staff, and visitors in a professional and courteous manner.
• Answer and direct phone calls, emails, and general inquiries.
• Provide basic information about departmental offices, classrooms, and services.
• Assist with filing, scanning, copying, and organizing documents.
• Help prepare materials for meetings, events, or faculty activities.
• Support scheduling and room reservations as needed.
• Distribute mail and packages within the department.
• Assist with maintaining office supply inventory.
• Support departmental events, workshops, or seminars when needed.
• Maintain confidentiality when handling sensitive information.
• Represent the department in a professional and positive manner.
• Perform other administrative tasks as assigned by departmental staff.

Skills

Communication

Customer service

Organizational skills

Time management

Professional demeanor

Independent work

Education

Undergraduate student at Auburn University (not ME)

Tools

Microsoft Office

Job description

Overview

The Department of Mechanical Engineering is seeking a dependable, professional Undergraduate Student Worker to assist with daily front-office operations. This position serves as the first point of contact for students, faculty, staff, and visitors and provides administrative support to help ensure efficient departmental operations.

This role is ideal for a student who is organized, customer-service oriented, and interested in gaining experience in a professional office environment.

Responsibilities

Front Desk Support

• Greet and assist students, faculty, staff, and visitors in a professional and courteous manner
• Answer and direct phone calls, emails, and general inquiries
• Provide basic information about departmental offices, classrooms, and services

Administrative Support

• Assist with filing, scanning, copying, and organizing documents
• Help prepare materials for meetings, events, or faculty activities
• Support scheduling and room reservations as needed

Operational Assistance

• Distribute mail and packages within the department
• Assist with maintaining office supply inventory
• Support departmental events, workshops, or seminars when needed

Professional Conduct

• Maintain confidentiality when handling sensitive information
• Represent the department in a professional and positive manner
• Perform other administrative tasks as assigned by departmental staff

Qualifications

• Current undergraduate student enrolled at Auburn University NOT in Mechanical Engineering

Preferred Qualifications

• Previous office, receptionist, or customer service experience
• Strong organizational and time management skills
• Familiarity with Auburn campus resources and systems

Minimum Knowledge, Skills, and Abilities

• Strong communication and customer service skills
• Dependable, punctual, and professional demeanor
• Basic computer proficiency (Microsoft Office, email, and file management)
• Ability to work independently and manage multiple tasks

Why Work at Auburn?

Why should YOU consider student employment at Auburn University?

• Gain valuable work experience! Student employment allows you to explore different interests, identify strengths, and make informed decisions about your future career goals.
• Build your network! Interacting with faculty, staff, and fellow students can lead to valuable connections and potential mentors.
• Make a difference! Have the satisfaction of knowing YOU are a part of providing the premier academic experience at Auburn and the life-changing work our students and employees perform.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.