Front Office Administrator

Alpha Global Search LLC; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Alpha Global Search LLC is seeking a Front Office Administrator in New York, NY, to provide crucial administrative and operational support. The role involves transaction processing for Money Market and Loan functions, maintaining records, preparing reports, and ensuring compliance with regulations. Ideal candidates possess a high school diploma and previous office experience, demonstrating proficiency in Microsoft Office and strong communication skills. This position requires attention to detail, problem-solving abilities, and in-person office work.

Qualifications

• Prior office or administrative experience preferred.
• Banking or financial services experience is a plus.

Responsibilities

• Provide administrative and operational support to the Front Office.
• Monitor funding positions and assist with daily funding plans.
• Execute transactions with brokers and banks under management direction.
• Prepare dealing tickets and related documentation.
• Collect loan information from counterparties.
• Assist in preparing loan agreements and related documents.
• Prepare ALM and internal management reports.
• Adhere to BSA/AML, OFAC, and all applicable regulations.

Skills

Strong Excel and Microsoft Office skills

Good communication skills in English (spoken and written)

Strong attention to detail and accuracy

Reliable, organized, and able to multitask

Good judgment and problem-solving skills

Education

High school diploma or equivalent

Job description

A financial institution is seeking a Front Office Administrator who provides administrative and operational support to the Front Office, including Money Market and Loan functions. Responsibilities include transaction processing, report preparation, reconciliations, documentation, and general office support.

Key Responsibilities

Money Market Support

• Monitor funding positions and assist with daily funding plans.
• Execute transactions with brokers and banks under management direction.
• Prepare dealing tickets and related documentation.
• Maintain transaction records and shared files.
• Perform reconciliations with Back Office reports.
• Provide coverage during manager absences.

Loan & Deposit Support

• Collect loan information from counterparties.
• Assist in preparing loan agreements and related documents.
• Input data and prepare loan reports.
• Support covenant monitoring and loan administration.
• Maintain loan files and records.
• Provide coverage during manager absences.

General Administration

• Translate documents as needed.
• Prepare ALM and internal management reports.
• Support audits, regulatory reviews, and inspections.
• Prepare manuals and procedures.
• Attend meetings and take minutes.
• Support process improvements and special projects.
• Maintain effective communication with internal and external stakeholders.
• Follow company policies and maintain ethical standards.

Compliance

• Adhere to BSA/AML, OFAC, and all applicable regulations.
• Complete required compliance training.
• Escalate issues, complaints, or policy violations through proper channels.

Qualifications

Education

• High school diploma or equivalent required.

Experience

• Prior office or administrative experience preferred.
• Banking or financial services experience is a plus.

Skills

• Strong Excel and Microsoft Office skills.
• Good communication skills in English (spoken and written).
• Strong attention to detail and accuracy.
• Reliable, organized, and able to multitask.
• Good judgment and problem-solving skills.

Work Style

• In-person in the office