Front Desk & Workplace Operations Coordinator

Urbint; Austin (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Itron is seeking a Front Desk - Facilities Operator to be the first point of contact for employees and visitors, supporting day-to-day facility operations, administrative processes, and supplier coordination.

The role collaborates with Facilities, Procurement, Finance, Real Estate, and site leadership to deliver a welcoming, efficient workplace in a technology-driven utilities environment.

Qualifications

• High school diploma or equivalent required.
• 2+ years in administrative support, facilities coordination, or related field.
• Strong organizational and multitasking abilities in a fast-paced setting.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication abilities.
• Ability to collaborate with diverse teams, suppliers, and partners.
• Attention to detail and accuracy in admin and financial processes.
• Proficiency with MS Office (Outlook, Word, Excel, Teams).
• Ability to work independently and exercise sound judgment.

Responsibilities

• Serve as primary contact for visitors and employees; provide inclusive, customer-centric experience.
• Manage front desk operations: check-in, badging, general inquiries.
• Coordinate food service and vendor interactions for meetings and events.
• Assist with general office administration and daily workplace operations.
• Support site communications and employee engagement activities.
• Foster a welcoming and collaborative workplace environment.
• Create and manage Purchase Orders; coordinate AP workflows and invoicing.
• Receive and reconcile invoices; resolve payment discrepancies with AP.
• Process CARs, SJC POs, and related invoices; maintain supplier records.
• Support Real Estate leadership with CAR processing and procurement tasks.
• Coordinate facilities activities: workspace setup, moves, and maintenance.
• Track inventory and coordinate vendor services; pursue process improvements.
• Provide cross-departmental administrative support and drive operational excellence.

Skills

Customer service

Communication

Organization

Collaboration

Attention to detail

Independent work

MS Office

Education

High school diploma

Associate's degree

Tools

Oracle ERP

Job description

Itron is seeking a Front Desk - Facilities Operator to be the first point of contact for employees and visitors, supporting day-to-day facility operations, administrative processes, and supplier coordination.

The role collaborates with Facilities, Procurement, Finance, Real Estate, and site leadership to deliver a welcoming, efficient workplace in a technology-driven utilities environment.