Facilities Front Desk & Operations Coordinator

Urbint; Washington; On-site; USD 22,041 - 50,971; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Itron’s Liberty Lake site seeks a Facilities Operator to be the front desk hub, coordinate daily operations, and support procurement and facilities services in a fast-paced technology environment.

In this role you will manage guest check-ins, POs, invoices, and partner with Procurement and Finance to maintain seamless operations while contributing to sustainability and continual improvement initiatives.

Qualifications

• 2+ years of experience in facilities, administrative, or office operations roles.
• Strong organizational and multitasking abilities with a high level of accountability and attention to detail.
• Demonstrated customer-centric approach with excellent communication and interpersonal skills.
• Ability to collaborate effectively with cross-functional partners including Facilities, Procurement, and Finance.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to prioritize work, manage competing deadlines, and operate independently in a dynamic environment.
• Strong problem-solving mindset with an agile and proactive approach to challenges.

Responsibilities

• Serve as the primary, customer-focused point of contact for visitors, employees, and vendors.
• Manage daily front desk operations including guest check-in, badging, and general inquiries.
• Coordinate cafeteria-related services and vendor interactions.
• Provide general office administration support including communications, supplies, and workspace readiness.
• Plan and support meetings, events, and site communications in a collaborative and organized manner.
• Create and manage Purchase Orders (POs) with accurate tracking through completion.
• Receive, reconcile, and process invoices; collaborate with Accounts Payable to resolve discrepancies.
• Respond to system workflows in a timely and organized manner.
• Process Capital Authorization Requests (CARs) and Service Job Contract (SJC) POs and invoices with attention to detail.
• Support supplier onboarding, setup, and maintenance with compliance in mind.
• Partner with Procurement on Statements of Work (SOWs) and contracts for business continuity.
• Maintain financial documentation aligned with company standards and regulatory requirements.
• Provide operational and financial support to Real Estate leadership.
• Coordinate facilities activities like workspace setup and cubicle moves with agility.
• Support building cleanups and material coordination with internal teams.
• Manage vendor relationships including landscapers, janitorial, shipping, and office supplies; seek cost-saving opportunities.
• Order and maintain inventory of janitorial and shipping supplies.
• Support compliance activities including permits, inspections, and safety requirements.
• Identify and implement continuous improvement across facility services and operations.
• Support sustainability initiatives via Envizi data tracking.
• Assist with environmental and facilities reporting as needed.
• Collaborate across departments to provide operational and administrative support with an 'assist wherever needed' mindset.
• Contribute to continuous improvement initiatives for efficiency and employee experience.
• Perform additional duties as assigned.

Skills

Facilities experience

Organizational skills

Multitasking

Customer-centric

Communication

Cross-functional collaboration

MS Office

Prioritization

Problem solving

Tools

Oracle ERP

Job description

Itron’s Liberty Lake site seeks a Facilities Operator to be the front desk hub, coordinate daily operations, and support procurement and facilities services in a fast-paced technology environment.

In this role you will manage guest check-ins, POs, invoices, and partner with Procurement and Finance to maintain seamless operations while contributing to sustainability and continual improvement initiatives.