Front Desk & Visitor Services Specialist

TMEIC Corporation; Brookshire (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

TMEIC Corporation in Texas is seeking a professional receptionist to greet visitors and callers, assess their needs, and route them to the appropriate hosts with discretion and confidentiality. You will support administrative functions, manage the visitor system, coordinate meetings and travel, handle office supplies, and liaise with vendors to keep the front office running smoothly.

The role requires at least a high school diploma, 2 years of receptionist experience, proficiency in Microsoft

Qualifications

• High school diploma or equivalent
• 2 years receptionist experience in a professional office environment
• Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality
• Demonstrated successful experience with administrative, clerical, and office systems and equipment
• Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
• Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills
• Demonstrated continuous improvement in areas of responsibility
• Proficiency in Microsoft Windows, Outlook, Excel, Word and PowerPoint
• Availability to travel less than 5%

Responsibilities

• Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality
• Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality
• Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting
• Provide services in the Company's print center, as applicable
• Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as requested
• Ensure travel and lodging arrangements are coordinated with the Company’s travel agent, as requested
• Plan, organize, and administer a variety of Company activities, as requested
• Ensure sufficient and appropriate office supplies are available for the office, as requested
• Coordinate with vendors for office services and maintenance, as requested

Skills

Administrative skills

Communication skills

Organizational skills

Interpersonal skills

Discretion and confidentiality

Microsoft Office

Travel readiness

Education

High school diploma or equivalent

Associate degree in a related field

Tools

Microsoft Windows

Outlook

Excel

Word

PowerPoint

Visitor management system

Job description

TMEIC Corporation in Texas is seeking a professional receptionist to greet visitors and callers, assess their needs, and route them to the appropriate hosts with discretion and confidentiality. You will support administrative functions, manage the visitor system, coordinate meetings and travel, handle office supplies, and liaise with vendors to keep the front office running smoothly.

The role requires at least a high school diploma, 2 years of receptionist experience, proficiency in Microsoft