Front Desk & Visitor Services Coordinator

Business Insurance Services; Hawaii; On-site; USD 32,000 - 42,000; Full time

Job summary

Business Insurance Services in Hawaii is seeking a friendly receptionist to create a positive first impression and manage incoming calls, visitors, and mail. This role requires professional communication and a calm, customer-focused approach.

You will handle routine clerical tasks, operate office equipment, and coordinate with agents and staff while maintaining an organized reception area. The position offers steady daytime hours and on-site work.

Qualifications

• High school diploma or equivalent.
• Ability to handle multiple tasks in a fast-paced office.
• Excellent verbal and written communication.
• Basic computer skills and data entry.

Responsibilities

• Answer and route incoming calls professionally.
• Provide information and transfer calls or take messages.
• Greet visitors and direct them appropriately.
• Sort and distribute mail, faxes, and correspondence.
• Process outgoing mail and operate postage equipment.
• Accept items from vendors and deliveries.
• Maintain reception area and ensure coverage.
• Perform miscellaneous clerical tasks such as typing labels and certificates.
• Assist with basic office duties as assigned.

Skills

Customer Service

Phone Etiquette

Typing 35-50 wpm

Basic Computer Skills

Education

High School Diploma

Tools

Telephone system

Copier

Postage machine

Fax machine

Job description

Business Insurance Services in Hawaii is seeking a friendly receptionist to create a positive first impression and manage incoming calls, visitors, and mail. This role requires professional communication and a calm, customer-focused approach.

You will handle routine clerical tasks, operate office equipment, and coordinate with agents and staff while maintaining an organized reception area. The position offers steady daytime hours and on-site work.