Front Desk & Tenant Services Specialist

Tenderloin Housing Clinic; San Francisco (CA); On-site; USD 28,000 - 29,000; Full time

Job summary

A leading organization in the non-profit sector is seeking a Desk Clerk to provide excellent customer service and ensure the security of their facility. This entry-level position involves answering phones, greeting visitors, and responding to tenant inquiries, contributing to a hospitable environment.

Qualifications

• Minimum 1 year of experience in front desk reception or customer service.
• Ability to document incidents and complete paperwork accurately.
• Must read, communicate orally, and write in English.

Responsibilities

• Answer phone in a professional manner and take messages.
• Greet tenants and visitors cordially.
• Ensure security by conducting hourly rounds.

Skills

Customer service

Communication

Attention to detail

Multi-tasking

Education

High School degree or equivalent

Job description

• Answer phone in a professional and helpful manner, take messages, and transfer calls as needed.
• Greet tenants, staff, and visitors cordially to the hotel and set a hospitable tone.
• Receive and appropriately direct and/or respond to tenant complaints, work-orders, and other tenant concerns in a timely and efficient manner and with excellent customer service.
• Ensure security of the hotel by utilizing video surveillance and conducting hourly rounds to monitor all entrances, common areas, and building perimeter, and swiftly respond to and appropriately report all safety issues, crises, emergencies and all other concerns.
• Provide accurate and complete information and direct tenants, visitors and applicants to appropriate staff members based on their individual circumstances and needs.
• Log all visitors in and out of the hotel and enforce the San Francisco Uniform Hotel Visitor policy and all THC policies regarding visitors.
• Observe and report tenant lease, house rules, and all policy violations in a timely, accurate, and appropriate manner.
• Follow and model building safety procedures at all times.
• Participate in keeping the hotel interior and perimeter clean by taking trash bins in and out, sweeping lobby area, and occasionally providing minor janitorial support.
• Receive, sort, secure, and hand out mail to tenants and staff.
• Maintain confidentiality of tenant and visitor information and concerns.
• Attend all meetings as scheduled and participate in meetings as requested.
  
  

Essential Functions

• Answer phone in a professional and helpful manner, take messages, and transfer calls as needed.
• Greet tenants, staff, and visitors cordially to the hotel and set a hospitable tone.
• Receive and appropriately direct and/or respond to tenant complaints, work-orders, and other tenant concerns in a timely and efficient manner and with excellent customer service.
• Ensure security of the hotel by utilizing video surveillance and conducting hourly rounds to monitor all entrances, common areas, and building perimeter, and swiftly respond to and appropriately report all safety issues, crises, emergencies and all other concerns.
• Provide accurate and complete information and direct tenants, visitors and applicants to appropriate staff members based on their individual circumstances and needs.
• Log all visitors in and out of the hotel and enforce the San Francisco Uniform Hotel Visitor policy and all THC policies regarding visitors.
• Observe and report tenant lease, house rules, and all policy violations in a timely, accurate, and appropriate manner.
• Follow and model building safety procedures at all times.
• Participate in keeping the hotel interior and perimeter clean by taking trash bins in and out, sweeping lobby area, and occasionally providing minor janitorial support.
• Receive, sort, secure, and hand out mail to tenants and staff.
• Maintain confidentiality of tenant and visitor information and concerns.
• Attend all meetings as scheduled and participate in meetings as requested.
  
  

This job description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

Essential Qualifications

• High School degree or equivalent required.
• Must have a minimum of 1 year of experience working in front desk reception or in customer service.
• Must have an ability to document incidents and complete paperwork accurately.
• Must have an ability to read, understand, and apply language from manuals, policies, technical procedures, and instructions.
• Must have demonstrated customer service and reception skills.
• Must read, communicate orally, and write in English.
• Must be able to handle multiple tasks simultaneously in a fast-paced environment with excellent attention to detail.
• Must have the ability to clearly explain services, operations, and hotel rules while listening effectively to tenant, staff, and visitor requests.
• Must pass all post-contingency offer background checks, reference checks, and TB screening clearances. [1]
• De-escalation and conflict resolution training and experience strongly preferred.
• Experience working in non-profit or public sector preferred.
  
  

[1] Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with conviction and arrest records.