Front Desk/Talent Managment Student

Oregon State University; Corvallis (OR); On-site; USD 17,000 - 22,000; Part time

Job summary

The OSU Foundation in Corvallis is seeking a part-time Front Desk/Talent Management Student. You will greet visitors, answer calls, and support staff with front desk operations, events, and recruitment projects.

The role offers flexible hours within a Monday–Friday window and requires professional, courteous interaction with donors and staff. Work is on-site at the Foundation’s Corvallis office, with duties spanning mail processing, room setup, and ongoing support for Talent Management

Qualifications

• Must have a general understanding of office practices.
• Ability to work with individuals from diverse backgrounds empathetically.
• Ability to do manual labor and carry 5-20 lbs.

Responsibilities

• Provide coverage at the front desk during breaks and lunch period.
• Greet the public, donors, faculty, trustees, visitors and OSUF staff, in person and on the phone.
• Serve as first contact between Foundation employees and callers and visitors; keep staff informed about the status of visitors, calls, and faxes.
• Answer multi-line phone system, forward incoming calls or take messages and deliver to staff; manage voicemail as needed.
• Follow front desk procedures for opening and closing the lobby.
• Maintain conference rooms daily, ensuring neatness and readiness for use.
• Maintain the Board room for events and activities as needed.
• Ensure Hop's Café, exercise room, catering kitchen and Christensen Library are neat and ready for use.
• Process incoming/outgoing mail; prepare campus mail for daily pickup and arrange special deliveries.
• Prepare for candidate interviews in Ochoco conference room and assist with snacks/water as needed.
• Greet candidates and assist with interviews; order supplies as requested.
• Support Talent Management Team with recruitment projects and other duties.

Skills

Communication

Critical Thinking

Teamwork

Technology

Leadership

Job description

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

Job Description

This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Front Desk/Talent Managment Student for the OSU Foundation at Oregon State University (OSU).

Position Summary

The primary responsibility of the student worker is to provide backup to the Foundation's front desk which includes greeting visitors, answering, and transferring phone calls and providing support to Foundation staff members related to tasks associated with the front desk operations. This position also provides support for the Talent Management Team related to Foundation wide events and activities and may provide support to projects and recruiting efforts.

Work Schedule

This is a part-time position working up to 10-15 hours per week, Monday through Friday between 8:00 AM and 5:00 PM. The schedule is flexible and set each term based on the student's availability and coverage needs. Morning availability is preferred.

Work Location

The work location for this position is on-site in the Foundation's Corvallis office.

Major Duties

• Provide coverage at the front desk during breaks and lunch period.
• Greet the public, donors, faculty, trustees, visitors and OSUF staff, in person and on the phone.
• Serve as first contact between Foundation employees and their callers and visitors. Keep staff informed about the status of visitors, calls, and faxes.
• Answer multi-line phone system, forward incoming calls to individual or to voice mail, or take accurate messages when calls cannot be directed to a staff member. Ensure messages are delivered to designated staff, forward overnight voice mail messages as appropriate.
• As needed, follow all front desk procedures for opening and closing the lobby.
• Help maintain conference rooms by conducting a walk through on a regular basis, at least once per day, to ensure the rooms are neat, clear of clutter, wiped down and ready for use.
• Maintain the Foundation Board room to ensure it is neat, free of clutter, and ready for use. Help arrange the Board room for events and activities as needed.
• Ensure the Hop's Café, exercise room, catering kitchen and Christensen Library are neat, clutter-free, and ready for use.
• Ensure proper and timely processing of all incoming and outgoing mail.
• Prepare campus mail for daily pick up and receipt delivery; prepare Fed Ex and overnight express mailings; receive locked mail from campus security on a daily basis, and, in return, include any mail for Foundation employees housed at Gil Coliseum for return delivery; sort and disburse received US mail and inter-campus mail to individual mailboxes.
• Ensure the Ochoco conference room is ready for candidate interviews by ensuring it is wiped down, neat, clutter free, and water and snacks are provided as needed.
• Greet candidates and ensure they are welcomed and have what they need as they prepare for interviews.
• Order supplies as needed or requested.
• Perform other duties, including helping support Talent Management Team with recruitment and special projects, as assigned.

Requirements

Must have a general understanding of office practices. Be able to handle interpersonal relationships maturely, thoughtfully, and empathetically, including the ability to work with individuals from diverse backgrounds. Be able to do manual labor and carry 5-20 lbs.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

• Communication
• Critical Thinking
• Teamwork
• Technology
• Leadership

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval.

For additional information please contact: Jason Thomas at [e-mail]

Must be ac