Portland Center Student Operations Assistant

OSU Oregon State University; Portland (ME); Presencial; USD 17.000 - 22.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Tuition reduction benefits

Flexible work arrangements

Employee assistance program

Descripción de la vacante

Oregon State University (OSU) Portland Center is seeking a student employee to provide administrative and front-desk support. You will greet visitors, answer calls and emails, and assist with classes, meetings, and events, including room setup and tech prep.

You will help faculty with classroom preparation, manage supplies through OSU’s eProcurement, and handle mail distribution and building-access tasks, contributing to a professional campus experience.

Formación

• Enrolled as a student (high school, community college, or university).
• Meets academic standing requirements as applicable.
• Able to work a minimum 4-hour shift.
• Able to work 12–24 hours per week during term.
• Good written and verbal communication skills.

Responsabilidades

• Welcome and direct students, faculty, staff, and guests in person, by phone, and via email.
• Support classes, meetings, and events (room setup, catering, tech prep, cleanup).
• Assist faculty with classroom preparation and materials.
• Monitor and order supplies using OSU’s eProcurement system.
• Process and distribute incoming mail; support building access and inquiries.

Conocimientos

Communication

Written communication

Customer service

Interpersonal skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Educación

High School student

Undergraduate student

Graduate student

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Descripción del empleo

Important Notifications: Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.

Department: OSU Portland Center

For additional information please contact: Ryan Johnson at [e-mail]

Anticipated Start Date: 2026-12-01

Position Duties

• 65% Administrative & Customer Experience Support
  • Welcome and direct students, faculty, staff, and community guests in person, by phone, and via email
  • Serve as a professional and welcoming presence representing Oregon State University
  • Support classes, meetings, and special events (room setup, catering set up, technology prep, cleanup, etc.)
  • Assist faculty with classroom preparation
  • Monitor and order supplies using OSU’s eProcurement system
  • Process and distribute incoming mail
  • Assist with building access, hours, and general operational inquiries
  • Provide additional operational support as needed
• 35% Facility Support & Maintenance
  • Help maintain a clean, organized, and professional facility environment
  • Clean surfaces such as tables, equipment, and whiteboards
  • Submit service requests through building management portal (maintenance, recycling, surplus, etc.)
  • Assist with light maintenance and organization tasks as needed

What You’ll Gain

• Professional customer service and front-desk experience
• Event and program support experience
• Exposure to university operations and facility management
• Communication and relationship-building skills
• Experience working with faculty, community leaders, and industry partners
• Administrative and organizational skills
• Problem-solving and independent decision-making experience

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Critical Thinking, Teamwork, Professionalism.

Qualifications

• Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements
• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
• High School student: Regularly enrolled in a high school or participating in a home‑schooling program
• Undergraduate and post‑baccalaureate student: 6 credit hours per term
• Undergraduate international student: 12 credit hours per term*
• Graduate student officially admitted to Graduate School: 5 credit hours per term
• Graduate international student officially admitted to Graduate School: 9 credit hours per term*
• *International students may be allowed to carry fewer hours than specified above and still be considered “full‑time” by the United States Citizenship and Immigration Services (USCIS)
• A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
• Required: Ability to take initiative and work independently
• Reliable, professional, and trustworthy
• Strong verbal and written communication skills
• Comfortable interacting with individuals from diverse backgrounds
• Ability to serve as a first‑line ambassador for OSU
• Preferred: Experience supporting events
• Preferred: Experience answering inquiries in person, via phone, or email
• Preferred: Familiarity with Microsoft Outlook, Word, and Excel

Work Conditions/Schedule

• Located in downtown Portland, OR
• Typical office environment
• Hours may range between 8:00 a.m. and 9:00 p.m. Monday – Saturday
• Must be able to work a minimum 4-hour shift (4–8 hour shifts preferred)
• Students should be available to work 12–24 hours per week during the academic term
• May require standing or sitting for extended periods and occasionally lifting up to 50 lbs

Total Rewards Package

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
• Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information.

At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone].

For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu.

Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: