Front Desk Supervisor | The Morris Inn

University of Notre Dame; Notre Dame (IN); On-site; USD 42,000 - 50,000; Full time

Job summary

The University of Notre Dame is seeking a Front Desk Supervisor for the Morris Inn, part of the Operations, Events, and Safety division. This role blends supervisory leadership with hands-on guest service to ensure exceptional hospitality across shifts.

As a working supervisor, you will mentor Guest Service Associates, oversee check-ins/outs, and coordinate VIP needs, while supporting the Operations Coordinator and Managers.

Qualifications

• Ability to manage time effectively with minimal supervision.
• Excellent communication and listening skills.
• Ability to stand for extended periods (up to 6 hours).

Responsibilities

• Register guests and handle check-ins/outs with warmth and accuracy.
• Manage guest billing, room changes, and service recovery in real time.
• Monitor lobby and front drive to maintain smooth flow during peak times.
• Coordinate parking and valet during high-volume periods or staffing gaps.
• Train and mentor new Guest Service Associates on Morris Inn service journey and systems.
• Provide immediate feedback to associates to improve service skills.
• Update training checklists and ensure SOPs are communicated at the desk.
• Assist Room Operations Coordinator with VIP arrivals and room prep.
• Serve as contact for VIPs when leadership is unavailable.
• Ensure special requests are communicated to relevant departments.
• Support desk administration, inventory, supply orders, and shift reporting.

Skills

Time management

Communication

Stamina

Job description

The University of Notre Dame is more than a workplace; it is a vibrant, mission‑driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well‑being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world‑class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so does you!

Job Description

The University of Notre Dame Operations, Events, and Safety (UOES) division is currently hiring for full‑time Front Desk Supervisor within the Morris Inn in our campus Hospitality department. The UOES Division oversees the University’s event management, hospitality, and customer service functions, while also supporting student life, academic initiatives, research activities, and annual milestone celebrations.

The Morris Inn is a AAA Four Diamond Hotel and sits at the heart of Notre Dame’s storied campus. It continues to be the “living room” of the University of Notre Dame where guests will find the perfect atmosphere in which to enjoy a business lunch, family gathering, special occasion or a casual meal.

Front Desk Supervisor

The Front Office Supervisor is a high‑impact, "working supervisor" who leads by example from the front lines. This role balances administrative oversight with direct guest interaction, checking guests in and out while simultaneously monitoring the flow of the lobby and front drive. As the primary mentor for Guest Service Associates, the Supervisor ensures that the highest level of service is maintained across every shift. They serve as a vital support bridge for the management team, stepping in to coordinate VIP arrivals and high‑profile University constituent needs with the same precision and care as the Operations Coordinator.

Key Responsibilities

• Perform all Guest Service Associate functions, including guest registration, room assignments, and check‑outs, with the highest level of accuracy and warmth.
• Manage guest billing, room changes, and service recovery efforts in real‑time.
• Monitor the lobby environment and front drive to ensure guest flow is efficient and staff are positioned correctly during peak times.
• Step in to assist with parking and valet coordination during high‑volume periods or staffing gaps.
• Directly oversee the training of all new GSAs, walking them through the Morris Inn service journey and technical systems.
• Act as a peer coach, providing immediate feedback to associates to sharpen their service skills and technical accuracy.
• Update training checklists and ensure all departmental SOPs are being communicated and followed at the desk.
• Assist the Room Operations Coordinator in preparing for VIP arrivals, including room inspections and the placement of personalized amenities.
• Serve as the primary point of contact for VIPs and University constituents when the Operations Coordinator or Managers are unavailable.
• Ensure that all special requests and high‑profile guest preferences are communicated to the relevant departments.
• Assist Operations Managers with desk‑related administrative tasks, such as inventory, supply ordering, and shift reporting.

Qualifications

• Capable of managing time effectively with minimal supervision
• Excellent communication and listening skills
• Ability to maintain a standing position for extended periods of time (up to 6 hours at a time)

Additional Information

Pay Rate: commensurate with experience

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60‑741.5(a) and 41 CFR 60‑300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.