Front Desk Supervisor

Oglebay-1; Wheeling (WV); On-site; USD 21,000 - 24,000; Full time

Job summary

Oglebay Park in Wheeling, WV is seeking a Front Desk Supervisor to oversee daily front desk operations, including guest check-in/check-out, reservations, and front desk communications, ensuring top-quality guest care.

Candidates should possess a Bachelor's degree or 1–2 years of related experience, with excellent telephone and customer service skills, and the ability to balance shift reports and manage financial transactions while keeping the lobby welcoming.

Qualifications

• Bachelor's degree or 1–2 years related experience.
• Excellent telephone and customer service skills.
• Ability to balance shift reports and financial transactions.
• Flexible schedule including weekends, evenings and holidays.
• Knowledge of front desk operations and guest services.

Responsibilities

• Oversee the front desk operations including check-in, check-out, reservations, and switchboard.
• Monitor a safe working environment and secure facility for guests.
• Develop and enforce front desk standards; train staff as needed.
• Balance shifts, monitor inventories, schedules, and purchases.
• Handle guest issues and escalate to management when necessary.
• Maintain a guest-ready lobby and a high level of guest satisfaction.
• Assist with end-of-day procedures and nightly audits.
• Quote rates and sell walk-in reservations.
• Interact with guests with a cheerful, positive demeanor.

Skills

Customer service

Leadership

Staff training

Budgeting

Front desk operations

Education

Bachelor's degree

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Front Desk Supervisor

Full-Time Oglebay Park, Wheeling, WV, US

Salary Range: $15.50 To $17.50 Hourly

Oversees the daily operation for all areas of the Front Desk to include guest check-in, guest check-out, monitoring the front desk switchboard, and assisting with guest needs while assuring that the highest degree of quality guest care is maintained at all times.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Requires ability to perform all functions pertaining to the operations of the front office including guest information, switchboard, reservations, and front desk and serves as a working Supervisor.
• Monitors a safe working environment for staff, promotes safe, secure facility for guests.
• Assists in the establishment of standards of operation for each area of responsibility and in planning, developing and conducting training for employees to insure those standards are met.
• Monitors control methods to insure that budget objectives are being met such as inventories, scheduling staff levels and supply orders.
• May participate in the interviewing, hiring, evaluating and discipline of employees.
• Continually strives to provide a quality experience for all resort guests through their interaction with the front office department.
• Follows all policies of the WPC and addresses problem situations with guests through approved procedures and/or guidelines.
• Develops a positive working relationship with all other departments in Wilson Lodge and divisions of the WPC. Exerts a positive influence on other resort personnel through an upbeat personality, and by always attempting to enhance the guests visit.
• Attends training seminars, conferences, schools and meetings as directed to continually develop guests’ knowledge of hospitality operations.
• Works flexible schedule including weekends, evenings and holidays.
• Requires thorough knowledge of the lodge, resort, and surrounding areas.
• Must have excellent telephone and customer service skills.
• Ability to make correct change and complete financial transactions while balancing a shift report.
• Responsible for assisting with keeping the lobby “guest ready” at all times.
• Assists front desk staff with the handling of guest issues, while having an understanding of when to involve a Manager for further direction.
• Implements established emergency protocol when necessary.
• Monitors front lobby and front entrance areas while performing the supervisory responsibilities.
• Serves as a witness to money drops.
• Conducts all check-in and check-out procedures with all overnight guests while practicing the standards of Signature Training.
• Quotes rates and packages and sells “walk in” reservations.
• Has a working knowledge of all Night Audit processes.
• Is familiar with saving all Accounting monthly and daily reports as indicated on the Night Audit check-list.
• Understands how to processes lodging charges and no-show fees for all in-house guests, group master accounts, and direct bill accounts.
• Is able to run the End of Day process and printing out all reports including any and all seasonal reports.
• Capable of producing daily summaries for Management staff and various departments.
• Interact with the public with a cheerful and positive attitude, solve guest problems and complaints in a proper manner, and maintain harmonious working relationships with fellow employees.

SUPERVISORY RESPONSIBILITIES

Manages a total of 15-20 employees for the Front Desk, and Guest Services areas. Is responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.