Front Desk Student Assistant

University of Kansas; Lawrence (KS); On-site; USD 17,000 - 22,000; Full time

Job summary

University of Kansas in Lawrence is seeking a Front Desk Student Assistant to support the International Support Services department. You will greet guests, answer calls, schedule meetings, and perform clerical tasks while handling confidential information with discretion.

Ideal candidates are detail-oriented, have strong time-management skills, and can work 8–10 hours per week during fall and spring semesters. This hourly/non-exempt role provides valuable office experience on campus.

Qualifications

• Demonstrated engagement with international communities through application materials.
• Available to work 8–10 hours per week during fall and spring semesters.
• Undergraduate or graduate student hourly appointment; enrolled in at least 6 credit hours.

Responsibilities

• Warmly greet and assist visitors, students, faculty, staff at ISS.
• Receive and transfer phone calls and messages; schedule appointments.
• Handle confidential information with discretion and maintain confidentiality.
• Perform general clerical duties: filing, typing, data entry, scanning, photocopying.
• Stock meeting rooms and office supplies; support other office projects.

Skills

Customer service

Attention to detail

Time management

Discretion

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Zoom

Job description

The Front Desk Student Assistant will assist with front desk operations in the International Support Services Department (ISS) which includes greeting guests, answering phone calls, preparing meeting rooms, maintaining common areas, and providing administrative support under the guidance of the Administrative Associate. This position offers the opportunity for students to gain valuable office experience in a supportive environment. As a receptionist, the student will manage a variety of tasks ensuring excellent customer service and maintaining a professional atmosphere. This role requires time management skills, attention to detail, and the ability to handle sensitive information while maintaining confidentiality.

Must be able to work a minimum of 8 hours per week during the fall and spring semesters.

Job Description

90% - Front Desk Duties

• Warmly greet and assist visitors, students, faculty, staff when they come to ISS.
• Receive and transfer phone calls and messages in the office.
• Schedule appointments.
• Handle confidential information with discretion.
• General clerical duties such as filing, typing letters or documents, proof reading, data entry, scanning, faxing, photocopying, shredding, and stocking meeting rooms, and office supply cabinet.

10% - Miscellaneous Duties

• Assist other office personnel with projects when needed.
• Assist with maintaining a clean and neat office (straighten publications and bookshelves, vacuuming, dusting, watering plants, recycling, and other cleaning tasks).
• Other duties as assigned.

Required Qualifications

• Demonstrated engagement with international communities through documented activities and interactions, as evidenced by application materials.
• Available to work 8-10 hours per week during the fall and spring semesters, as evidenced by application materials.

Preferred Qualifications

• Professional experience which required strong attention to detail, as evidenced by application materials.
• Experience in an office setting or in a customer service role, as evidenced by application materials.
• Professional experience which required scanning documents, as evidenced by application materials.
• Professional experience which required the use of Microsoft Word, Excel, Outlook, Teams, and Zoom, as evidenced by application materials.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Must be able to work a minimum of 8 hours per week during the fall and spring semesters.

Employment Conditions

(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Additional Candidate Instructions

In addition to the online application, the following documents are required to be considered for this position:

• A resume or CV
• A cover letter addressing how required and preferred qualifications are met.
• Contact information for three (3) professional references

Application deadline is Sunday, 11/1/2026, by 11:59PM Central Standard Time.

Contact Information to Applicants

Regina Sherrill

[e-mail]

785-864-3617

• Department: International Support Services
• Primary Campus: University of Kansas Lawrence Campus