Front Desk & School Records Coordinator

Archdiocese of St. Louis; Ellisville (MO); On-site; USD 30,000 - 50,000; Full time

Job summary

A local education institution in Ellisville, MO is seeking a dedicated School Secretary. This role acts as the primary contact for students, parents, and staff, providing essential administrative support while fostering a welcoming environment in alignment with Catholic values. The ideal candidate will manage communications, maintain records, and assist with various administrative tasks. Prior experience in a school or office setting is preferred, along with proficiency in Microsoft Office. A friendly demeanor and commitment to service are vital for success in this role.

Qualifications

• Prior experience in a school or office setting strongly preferred.
• Practicing Catholic preferred; non-Catholics must support the mission of Catholic education.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and school database systems is required.
• Strong written and verbal communication skills are required.
• Excellent organization, time management, and multitasking abilities are necessary.
• Friendly, welcoming demeanor and a commitment to customer service are crucial.
• Ability to work collaboratively and independently with discretion and integrity is essential.
• Must pass a background check and complete diocesan Safe Environment training.

Responsibilities

• Greet and assist visitors, parents, students, and staff courteously.
• Answer phones, direct calls, and respond professionally to inquiries.
• Manage student attendance records and daily reports.
• Assist with communication between the school and families.
• Maintain student files and records according to policies.
• Support the principal with scheduling and administrative tasks.
• Order and manage office supplies.
• Assist with health-related tasks, including dispensing medication.
• Prepare reports, letters, and documents as needed.
• Maintain confidentiality of all student and staff data.

Skills

Microsoft Office proficiency

Strong written communication

Strong verbal communication

Excellent organization

Customer service commitment

Multitasking abilities

Friendly demeanor

Education

Prior experience in a school or office setting

Practicing Catholic preferred

Tools

FACTS

RenWeb

PowerSchool

Job description

A local education institution in Ellisville, MO is seeking a dedicated School Secretary. This role acts as the primary contact for students, parents, and staff, providing essential administrative support while fostering a welcoming environment in alignment with Catholic values. The ideal candidate will manage communications, maintain records, and assist with various administrative tasks. Prior experience in a school or office setting is preferred, along with proficiency in Microsoft Office. A friendly demeanor and commitment to service are vital for success in this role.