Front Desk Representative

Vista Sotheby; New York (NY); On-site; USD 35,000 - 50,000; Full time

Job summary

Vista Sotheby is looking for a Front Desk Representative to provide excellent customer service as the first point of contact for clients and visitors. This role involves administrative tasks such as answering calls, scheduling appointments, and maintaining a welcoming reception area, suited for individuals with strong communication and organizational skills.

Qualifications

• High school diploma or equivalent.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Greet and welcome guests as they arrive.
• Answer and direct phone calls.
• Manage incoming and outgoing mail.

Skills

Communication skills

Organizational skills

Multitasking

Education

High school diploma or equivalent

Additional administrative training

Tools

Microsoft Office Suite

Job description

Job Title: Front Desk Representative

Job Summary:
We are seeking a friendly, professional, and highly organized Front Desk Representative to be the first point of contact for our company. The ideal candidate will greet clients and visitors with a positive attitude, assist with administrative tasks, and ensure a welcoming and efficient front desk experience.

Key Responsibilities:

• Greet and welcome guests as they arrive at the office

• Answer and direct phone calls in a polite and timely manner

• Maintain the reception area’s cleanliness and order

• Manage incoming and outgoing mail and deliveries

• Schedule appointments and manage calendars as needed

• Provide basic and accurate information in person and via phone/email

• Coordinate with other departments to ensure smooth front desk operations

• Handle visitor check-in procedures and issue visitor badges if applicable

Qualifications:

• High school diploma or equivalent; additional administrative training is a plus

• Excellent verbal and written communication skills

• Strong organizational and multitasking abilities

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• Professional appearance and demeanor