Front Desk Receptionist

Nation Security Services, LLC; Miami (FL); On-site; USD 15,153 - 24,796; Full time

Job summary

Nation Security Services, LLC in Miami is seeking a professional Front Desk Receptionist to be the friendly first contact for visitors, applicants, and clients. You will manage the front desk, support scheduling, and maintain a polished, efficient reception area.

The role emphasizes bilingual English/Spanish communication, basic HR and admin tasks, and strict confidentiality in a fast-paced corporate environment.

Qualifications

• Bilingual in English and Spanish required.
• High school diploma or GED is required; associate degree is a plus.
• Minimum 1 year of front desk, receptionist, or admin experience.
• Proficient with Google Workspace and MS Office.

Responsibilities

• Front Desk & Guest Services: greet clients, applicants, and vendors; manage sign-in and issue guest badges.
• Communication Hub: answer and route calls, take messages for management and supervisors.
• Administrative & HR Support: schedule interviews, assist with onboarding paperwork, manage documents.
• Office Management: monitor supplies, assist HR/payroll with confidential records.

Skills

Bilingual English/Spanish

Customer service

Education

High school diploma or GED

Tools

Google Workspace

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Front Desk Receptionist

Full Time Nation Security Services, LLC, Miami, FL, US

Salary Range: $16.00 To $18.00 Hourly

We are seeking a professional, highly organized, and personable Front Desk Receptionist to serve as the premier face and voice of our corporate office. As our primary point of contact, you will do much more than manage the front desk—you will keep our daily operations moving efficiently, anchor our administrative workflow, and ensure every guest, applicant, and client receives an exceptional experience.

Key Responsibilities

• Front Desk & Guest Services
  • Welcoming Presence: Warmly greet and assist clients, job applicants, and vendors upon arrival.
  • Visitor Management: Expertly manage visitor sign-in procedures, issue guest badges, and maintain a pristine, professional reception area.
  • Communication Hub: Answer, screen, and intelligently route incoming phone calls while taking detailed messages for management and field supervisors.
• Administrative & HR Support
  • Workflow Assistance: Coordinate and schedule interviews, appointments, and meetings.
  • Onboarding Support: Assist incoming applicants with new-hire paperwork and onboarding documentation.
  • Data & File Management: Maintain, organize, and update both physical and digital filing systems.
  • Correspondence: Draft, format, and distribute internal memos, emails, reports, and professional correspondence.
• Office Management
  • Inventory Control: Proactively monitor, track, and order office and kitchen supplies to prevent shortages.
  • Department Liaison: Assist the HR and payroll departments with secure document collection and internal tracking.
  • Confidentiality: Maintain absolute discretion and strictly safeguard sensitive client and employee information.

Requirements

• Language: Bilingual fluency in English and Spanish is REQUIRED. Must be fully capable of greeting visitors, answering phone calls, and assisting applicants with paperwork in both languages.
• Education: High school diploma or GED required (Associate’s degree preferred).
• Experience: Minimum 1 year of experience in a front desk, receptionist, or administrative assistant role.
• Technical Skills: Proficiency in Google Workspace Applications and Microsoft Office Suite (Word, Excel, Outlook).
• Soft Skills: Exceptional multitasking capabilities, top-tier customer service skills, and a high level of organizational clarity.
• Professionalism: A sharp, polished professional appearance and demeanor, with the ability to remain calm and efficient in a fast-paced environment.

Why Join Us?

• Competitive Compensation: Enjoy stable hourly pay within a professional corporate office environment.
• Career Advancement: Work within a rapidly growing security industry leader offering genuine opportunities for internal professional growth.
• Impactful Role: Serve as the critical "behind-the-scenes engine" that drives company efficiency and client satisfaction every single day.

If you are ready to bring your organizational talent and professional energy to a premier team, we want to hear from you. Apply today and help us lead the way!