Regional Operations Coordinator - ABA

Socket.dev; Deerfield Beach (FL); Hybrid; USD 48,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Supplemental coverage

401(k)

Paid holidays

Paid time off

Job summary

Butterfly Effects is seeking a Regional Operations Coordinator in Deerfield Beach, FL, with hybrid work options. You will support scheduling, credentialing, and training progress for ABA services across the South Florida region, ensuring compliance and efficient operations.

The role focuses on reducing administrative burden and enabling clinical leaders to focus on delivering high-quality care. The ideal candidate brings strong organizational skills, experience in

Qualifications

• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience with scheduling, credentialing, authorizations, or administrative coordination preferred
• Comfortable working with data, tracking progress, and maintaining accurate records
• Strong communication skills and ability to collaborate across teams
• Proactive mindset with a focus on problem-solving and continuous improvement
• Experience in healthcare, ABA, or a multi-site service environment is a plus

Responsibilities

• Coordinate and support scheduling needs across the region to ensure alignment between client services and staff availability
• Track staff credentialing and re-credentialing requirements, ensuring compliance with payer and regulatory standards
• Monitor and submit authorizations, partnering with clinical and administrative teams to avoid gaps in service
• Track technicians in training, ensuring timely progression through onboarding and training milestones
• Monitor technician hours to ensure they are meeting required thresholds and staying on track for certification and readiness
• Partner closely with BCBAs and regional leaders to reduce administrative burden and improve operational efficiency
• Provide general operational and administrative support, helping to streamline processes and maintain organization across the region
• Identify gaps or inefficiencies in workflows and proactively recommend improvements

Skills

Scheduling

Credentialing

Authorizations

Admin coordination

Data tracking

Documentation

Team collaboration

Problem solving

Healthcare ABA

Job description

Regional Operations Coordinator

Hybrid - Deerfield Beach, FL | Work from Home Eligible

Are you someone who thrives on organization, follow-through, and making sure nothing falls through the cracks? At Butterfly Effects, we are looking for a Regional Operations Coordinator to support the day-to-day operational needs of our South Florida region. This role is critical in creating the structure and support that allows our BCBAs and clinical leaders to stay focused on what matters most, delivering high-quality care to the families we serve.

You will be the operational backbone of the region, ensuring schedules are aligned, credentials are up to date, and technicians are progressing through training efficiently. If you enjoy working behind the scenes to make a meaningful impact, this role is for you.

What Would You Be Doing?

• Coordinate and support scheduling needs across the region to ensure alignment between client services and staff availability
• Track staff credentialing and re-credentialing requirements, ensuring compliance with payer and regulatory standards
• Monitor and submit authorizations, partnering with clinical and administrative teams to avoid gaps in service
• Track technicians in training, ensuring timely progression through onboarding and training milestones
• Monitor technician hours to ensure they are meeting required thresholds and staying on track for certification and readiness
• Partner closely with BCBAs and regional leaders to reduce administrative burden and improve operational efficiency
• Provide general operational and administrative support, helping to streamline processes and maintain organization across the region
• Identify gaps or inefficiencies in workflows and proactively recommend improvements

Why Work at Butterfly Effects?

We are committed to supporting our team so they can do their best work-both professionally and personally:

• Meaningful Impact: Be part of a mission-driven organization improving the lives of children and families
• Growth Opportunities: Opportunities to expand your operational and leadership skills in a growing organization
• Collaborative Environment: Work alongside clinical and operational leaders who are passionate about what they do
• Comprehensive Benefits: Medical, dental, vision, life insurance, and supplemental coverage options
• Retirement Savings: 401(k) to help you plan for the future
• Generous Time Off: PTO and paid holidays

Compensation

• $24.00 per hour

What Do You Bring to the Role?

• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience with scheduling, credentialing, authorizations, or administrative coordination preferred
• Comfortable working with data, tracking progress, and maintaining accurate records
• Strong communication skills and ability to collaborate across teams
• Proactive mindset with a focus on problem-solving and continuous improvement
• Experience in healthcare, ABA, or a multi-site service environment is a plus

Who Are We?

Since 2005, Butterfly Effects has served over 15,000 families through individualized ABA therapy. Our butterfly logo symbolizes love, rebirth, and metamorphosis - mirroring our commitment to helping children and families thrive.

We are co-founders of the National Coalition for Access to Autism Services (NCAAS) and the Louisiana Coalition for Access to Autism Services (LCAAS) - two nonprofits dedicated to expanding access to ABA regardless of socio-economic status.

Equal Opportunity Employer

Butterfly Effects, LLC is an equal opportunity employer and does not discriminate upon the basis of actual or perceived race, color, religion, creed, national origin, citizenship status, gender, sexual orientation, gender identity or expression (including transgender status), age, ancestry, marital status, disability, veteran status, service in the military, genetic information, political affiliation, or any other characteristic protected by applicable federal, state, or local laws.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This role may assist with related special projects and perform other related duties as assigned by management.