Front Desk Receptionist

CloseKnit; Columbia (MD); On-site; USD 32,000 - 46,000; Full time

Job summary

CloseKnit is seeking a Front Desk Receptionist to be the first point of contact for patients and visitors. You will greet guests, assist with check-in/check-out, and manage appointments in a fast-paced healthcare environment.

Ideal candidates communicate clearly, stay organized, and maintain patient confidentiality while supporting billing verification and records management. The role emphasizes excellent service, team collaboration, and HIPAA compliance in a welcoming facility.

Qualifications

• High school diploma or equivalent; healthcare admin education a plus.
• Previous receptionist or admin experience in a healthcare setting preferred.
• Strong communication and interpersonal skills with diverse populations.
• Proficient with office equipment and EHR systems.
• Excellent organization, multitasking, and attention to detail.

Responsibilities

• Greet patients and visitors, providing a friendly first impression.
• Assist with check-in/check-out and collect accurate information.
• Schedule, reschedule, and confirm appointments; coordinate with staff.
• Answer calls promptly, direct inquiries, and relay messages.
• Perform data entry, manage patient records, and assist billing/verification.
• Maintain front desk and waiting area in a clean, organized state.
• Ensure HIPAA compliance and handle confidential information appropriately.

Skills

Communication

Interpersonal skills

Multitasking

Organizational skills

HIPAA compliance

Customer service

Education

High school diploma

Tools

Office equipment (phones, printers)

EHR software experience

Job description

Description

The Front Desk Receptionist will be the first point of contact for patients and visitors, providing excellent customer service and support to ensure a welcoming and efficient experience. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Position Schedule

The schedule for this position is Monday–Thursday, 8:00 AM–6:00 PM, with no weekend requirement.

Requirements

Key Responsibilities:

Patient Interaction:

• Greet patients and visitors warmly, providing a friendly and professional first impression of the facility.
• Assist patients with check-in and check-out processes, ensuring all necessary information is collected and processed accurately.

Appointment Scheduling:

• Manage appointment scheduling for patients, including booking, rescheduling, and confirming appointments as needed.
• Coordinate with clinical staff to ensure efficient patient flow and minimize wait times.

Phone and Communication Management:

• Answer incoming phone calls promptly and professionally, addressing inquiries, providing information, and directing calls to appropriate staff members.
• Maintain clear and effective communication with patients, healthcare providers, and other staff to facilitate smooth operations.

Administrative Support:

• Perform various administrative tasks, including data entry, maintaining patient records, and managing correspondence.
• Assist with billing and insurance verification processes as necessary, ensuring accurate information is captured.

Office Organization:

• Maintain a clean and organized front desk and waiting area, ensuring a pleasant environment for patients and visitors.
• Order and manage office supplies as needed, collaborating with the office manager to maintain inventory.

Patient Confidentiality:

• Ensure compliance with HIPAA regulations and maintain patient confidentiality at all times.
• Handle sensitive information with discretion and professionalism.

Problem Resolution:

• Address patient concerns and inquiries with empathy and professionalism, escalating issues to management when necessary.
• Work collaboratively with other team members to resolve scheduling conflicts and improve patient experiences.

Qualifications:

• High school diploma or equivalent; additional education or certification in healthcare administration or a related field is a plus.
• Previous experience in a receptionist or administrative role, preferably in a healthcare setting.
• Strong communication and interpersonal skills, with the ability to interact effectively with diverse populations.
• Proficient in using office equipment, such as computers, phones, and printers, as well as experience with electronic health record (EHR) systems preferred.
• Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.

Preferred Qualifications:

• Familiarity with medical terminology and healthcare practices.
• Experience with appointment scheduling software and insurance verification processes.