Front Desk Receptionist

CloseKnit MSO; Columbia (MD); On-site; USD 33,000 - 43,000; Full time

Job summary

CloseKnit MSO in Columbia, MD is seeking a Front Desk Receptionist to be the first point of contact for patients and visitors, delivering a welcoming and professional experience. You will support daily operations in a fast-paced healthcare setting.

Responsibilities include greeting patients, handling check-in/check-out, scheduling, answering calls, data entry, billing support, HIPAA compliance, and coordinating with clinical staff to maintain smooth patient flow and accurate records.

Qualifications

• High school diploma or equivalent; healthcare admin certification is a plus.
• Experience as receptionist or administrative role in healthcare preferred.
• Strong communication and interpersonal skills with diverse populations.
• Proficient with office equipment and EHR systems.
• Excellent organizational skills and ability to multitask.

Responsibilities

• Greet patients and visitors warmly, providing a friendly first impression.
• Assist with check-in/check-out and collect accurate information.
• Manage appointment scheduling, rescheduling, and confirmations.
• Answer calls promptly and direct inquiries to appropriate staff.
• Maintain clear communication with patients and healthcare providers.
• Perform data entry, maintain patient records, and handle correspondence.
• Support billing and insurance verification as needed.
• Keep front desk and waiting area organized and HIPAA compliant.
• Address scheduling conflicts and collaborate with team to improve flow.

Skills

Communication

Customer service

Multitasking

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Healthcare administration certification

Tools

Electronic Health Records (EHR)

Office equipment (computers, phones, printers)

Job description

Description

The Front Desk Receptionist will be the first point of contact for patients and visitors, providing excellent customer service and support to ensure a welcoming and efficient experience. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Position Schedule

The schedule for this position is Monday–Thursday, 8:00 AM–6:00 PM, with no weekend requirement.

Requirements

Key Responsibilities:

Patient Interaction:

• Greet patients and visitors warmly, providing a friendly and professional first impression of the facility.


• Assist patients with check-in and check-out processes, ensuring all necessary information is collected and processed accurately.

Appointment Scheduling:

• Manage appointment scheduling for patients, including booking, rescheduling, and confirming appointments as needed.


• Coordinate with clinical staff to ensure efficient patient flow and minimize wait times.

Phone and Communication Management:

• Answer incoming phone calls promptly and professionally, addressing inquiries, providing information, and directing calls to appropriate staff members.


• Maintain clear and effective communication with patients, healthcare providers, and other staff to facilitate smooth operations.

Administrative Support:

• Perform various administrative tasks, including data entry, maintaining patient records, and managing correspondence.


• Assist with billing and insurance verification processes as necessary, ensuring accurate information is captured.

Office Organization:

• Maintain a clean and organized front desk and waiting area, ensuring a pleasant environment for patients and visitors.


• Order and manage office supplies as needed, collaborating with the office manager to maintain inventory.

Patient Confidentiality:

• Ensure compliance with HIPAA regulations and maintain patient confidentiality at all times.


• Handle sensitive information with discretion and professionalism.

Problem Resolution:

• Address patient concerns and inquiries with empathy and professionalism, escalating issues to management when necessary.


• Work collaboratively with other team members to resolve scheduling conflicts and improve patient experiences.

Qualifications:

• High school diploma or equivalent; additional education or certification in healthcare administration or a related field is a plus.


• Previous experience in a receptionist or administrative role, preferably in a healthcare setting.


• Strong communication and interpersonal skills, with the ability to interact effectively with diverse populations.


• Proficient in using office equipment, such as computers, phones, and printers, as well as experience with electronic health record (EHR) systems preferred.


• Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.

Preferred Qualifications:

• Familiarity with medical terminology and healthcare practices.


• Experience with appointment scheduling software and insurance verification processes.