Front Desk Receptionist

OneOncology, LLC; Columbia (MD); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Tuition reimbursement

Employee assistance program

Corporate discounts

Paid time off

Job summary

Chesapeake Urology seeks a Front Desk Receptionist to lead front office operations and shape the patient experience with a compassionate, professional approach.

You will train staff, manage appointments, verify referrals, and handle payments and patient documents with a focus on accuracy and HIPAA compliance across multiple sites.

Qualifications

• High School Diploma or GED required.
• At least 2 years of front office experience in a medical setting.
• Leadership experience preferred.
• Proficient in medical terminology, ICD-9 and CPT-4 codes.
• Exceptional customer service and strong communication skills.
• Typing speed 40 WPM or faster.
• Must adhere to HIPAA and maintain patient confidentiality.

Responsibilities

• Oversee front office workflows to ensure smooth operations between front and back office.
• Provide training for new office staff and ensure competency checklists are completed.
• Schedule appointments and assist with coordinating additional testing as directed by the physician.
• Review provider schedules to maintain block scheduling accuracy and high appointment fulfillment.
• Prepare patient paperwork for daily appointments.
• Collect co-pays and reconcile daily payment batches in the Practice Management system.
• Enter patient demographics and clinical data accurately into the EMR/Practice Management system.
• Scan and attach patient IDs and insurance cards to records in Ntierprise.
• Obtain and link referrals to corresponding appointments in the EMR.
• Reconcile payment batches at end of day and report to Site Manager.
• Schedule follow-up procedures and coordinate ASC cases.
• Assist patients with Phreesia registration.

Skills

Medical Terminology

ICD-9/CPT-4 codes

Customer service

Communication skills

Typing 40 WPM

HIPAA compliance

Proactive problem solving

Multitasking

Patient-focused

Education

High School Diploma or GED

Tools

Practice Management System

Ntierprise

Phreesia

Job description

Why Join Us?At Chesapeake Urology, we believe our people are the foundation of our success. When you join our team, you become part of an organization committed to exceptional patient care, clinical excellence, innovation, and continuous growth. We foster a collaborative and supportive culture where employees are valued, empowered, and encouraged to make a meaningful impact every day. Whether you're just starting your career or looking to take the next step professionally, you'll find opportunities to learn, grow, and thrive while helping improve the lives of the patients and communities we serve.We offer competitive compensation and a healthy work-life balance, allowing you to enjoy your evenings and weekends. Employees also enjoy an outstanding benefits package, including health, dental, and vision insurance, tuition reimbursement, employee assistance programs, corporate discounts, paid time off, and much more. At Chesapeake Urology, you'll find more than a job, you'll find a rewarding career with purpose.Job Description:We are seeking a Front Desk Receptionist to join our dedicated team of front office associates. As the Lead, your role is pivotal in shaping the first impression of our practice, ensuring a positive and professional experience for our patients while embodying a \"we care\" attitude. In this position, you will play a key role in enhancing team performance through leadership, coaching, and guidance.Responsibilities:Oversee front office workflows to facilitate smooth and efficient operations, minimizing bottlenecks and ensuring seamless coordination between the front and back office.Provide effective training for new office staff, ensuring they complete competency checklists.Schedule appointments and assist in coordinating any additional testing as directed by the physician.Review provider(s) schedules in advance to ensure block schedules' accuracy and monitor appointment fulfillment rates.Compile all necessary patient paperwork for daily appointments.Collect co-pays and outstanding balances during check-in, entering the daily batch into the Practice Management system.Review and enter patient demographics and clinical information into Practice Management and EHR, ensuring completeness and accuracy.Scan front and back copies of patients' driver's licenses and insurance cards into Ntierprise.Ensure all required referrals are obtained, scanned into the EMR, and linked to appointments in Practice Management.Reconcile payment batches at the end of each day and submit them to the Site Manager.Schedule follow-up procedures and coordinate local ASC cases.Assist patients with the completion of the Phreesia registration system.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.Qualifications:Minimum requirement of a High School Diploma or GED.At least two (2) years of front office experience in a medical setting.Prior leadership experience is preferred.Key Competencies:Proficient in Medical Terminology, ICD-9, and CPT-4 Codes.Exceptional customer service skills.Strong written and verbal communication abilities.Proficient in computer software and database skills.Exceptional attention to detail.Ability to multitask and excel in a fast-paced environment.Strong proactive problem-solving skills.Typing speed of a minimum of 40 words per minute.Very comfortable asking probing questions to patients.Must demonstrate a caring, compassionate, and patient attitude.Maintain HIPAA compliance.Ability to type 40 Words Per Minute.Travel:Ability to travel to other sites as necessary.Job Type: Full-TimePay Range: $21.00 - $24.50 per hourActual compensation offered to candidates is based on work experience, education, skill level, and geographic location. Compensation may vary depending on the state or region in which the position is located, in accordance with applicable laws.This position has no close date. Applications will be accepted until an offer has been extended and accepted.Equal Opportunity Employer: Our Practice is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability, veteran status, or sexual orientation.The successful candidate(s) for any UUG position will be subject to a pre-employment background check.