Front Desk & Patient Records Coordinator

Well Care Health; United States; On-site; USD 38,000 - 48,000; Full time

Job summary

Well Care Health is seeking an Administrative Coordinator to support operations under the Director of Operations. The role includes front desk presence, phone system management, mail handling, and accurate patient record maintenance with HIPAA compliance.

You will coordinate clerical tasks, assist with audits, and ensure timely completion of duties while presenting a professional image and collaborating with teams to keep the office running smoothly.

Qualifications

• High school diploma or equivalent required.
• 1–2 years administrative support experience.
• Strong MS Office skills (Word, Excel, Outlook).
• Excellent organizational and communication abilities.
• Ability to maintain HIPAA confidentiality.

Responsibilities

• Support office operations and manage phone system.
• Greet visitors and manage the visitor log; handle mail and faxes.
• Pull records for patient care, audits, and quality reviews.
• Maintain front desk professionalism and dress code.
• Ensure confidentiality and HIPAA privacy standards.

Skills

MS Office

Word

Excel

Access

Outlook

Typing 45 wpm

Phone skills

Communication

Teamwork

Multitasking

Education

High school diploma

Job description

Well Care Health is seeking an Administrative Coordinator to support operations under the Director of Operations. The role includes front desk presence, phone system management, mail handling, and accurate patient record maintenance with HIPAA compliance.

You will coordinate clerical tasks, assist with audits, and ensure timely completion of duties while presenting a professional image and collaborating with teams to keep the office running smoothly.