Front Desk - Patient Care Coordinator

ADARE - Longevity & Aesthetics; Tampa (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Training & development

401(k)

Flexible schedule

Job summary

ADARE Longevity & Aesthetics in Tampa seeks a warm, personable Patient Care Coordinator to welcome patients, manage scheduling, and deliver an elevated guest experience.

The ideal candidate thrives in a fast-paced setting, builds lasting relationships, and proactively supports front desk operations while educating patients about services and memberships.

Qualifications

• Previous experience in medical aesthetics, hospitality, customer service, or patient coordination.
• Ability to drive client retention and sales through elevated service and thoughtful product recommendations.
• Proactive, detail-oriented, and solution-driven.
• Comfortable discussing services and helping patients find treatments that align with their goals.

Responsibilities

• Create a warm, welcoming, and professional environment for every patient.
• Build and maintain strong relationships with patients through genuine, personalized interactions.
• Manage appointment scheduling, confirmations, and follow-up communications.
• Answer phone calls, texts, and patient inquiries with professionalism and enthusiasm.
• Educate patients on ADARE's services, memberships, and treatment offerings.
• Support patient retention through thoughtful follow-ups and relationship building.
• Coordinate with providers to ensure a seamless patient experience.
• Assist with daily front desk operations, payments, and maintaining an organized reception area.
• Identify opportunities to enhance the patient experience and contribute to the continued growth of ADARE.

Skills

Communication skills

Customer service

Relationship building

Multitasking

Organization

Proactive

Medical aesthetics interest

Job description

Benefits:

• Health insurance
• Paid time off
• Training & development
• 401(k)
• Flexible schedule

Adare Longevity & Aesthetics | Tampa & St. Petersburg

Join Our Team

Position Overview

At ADARE Longevity & Aesthetics, we believe exceptional patient care begins the moment someone walks through our doors. We are looking for a warm, outgoing, and highly personable Patient Care Coordinator who is passionate about creating meaningful relationships and delivering an elevated guest experience.

This individual will serve as the face of ADARE, welcoming patients, building lasting connections, and ensuring every interaction feels personal, seamless, and memorable.

Our ideal candidate is someone who genuinely loves people, thrives in a fast-paced environment, and takes pride in making others feel comfortable, confident, and cared for. We are looking for someone who goes beyond simply checking patients in and out — someone who remembers names, anticipates needs, and makes every patient feel like a valued part of the ADARE community.

Key Responsibilities

• Create a warm, welcoming, and professional environment for every patient.
• Build and maintain strong relationships with patients through genuine, personalized interactions.
• Manage appointment scheduling, confirmations, and follow-up communications.
• Answer phone calls, texts, and patient inquiries with professionalism and enthusiasm.
• Educate patients on ADARE's services, memberships, and treatment offerings.
• Support patient retention through thoughtful follow-ups and relationship building.
• Coordinate with providers to ensure a seamless patient experience.
• Assist with daily front desk operations, payments, and maintaining an organized reception area.
• Identify opportunities to enhance the patient experience and contribute to the continued growth of ADARE.

Who We’re Looking For...

Personality is everything! We are seeking someone who is:

• Naturally outgoing, friendly, and approachable.
• Passionate about building relationships and connecting with people.
• Positive, enthusiastic, and a true team player.
• Highly organized and able to multitask in a fast-paced environment.
• Proactive, detail-oriented, and solution-driven.
• Interested in medical aesthetics, longevity, and wellness.
• Comfortable discussing services and helping patients find treatments that align with their goals.

Practice Growth & Marketing

• Actively contribute to practice growth and revenue goals
• Create and participate in social media content (Instagram, TikTok)
• Support events, promotions, and patient acquisition strategies

Preferred Expertise

• Previous experience in medical aesthetics, hospitality, customer service, or patient coordination
• Ability to drive client retention and sales through elevated service and thoughtful product recommendations

Compensation and Benefits

• Competitive compensation with performance-based incentives
• Commission on services and curated retail offerings
• Exclusive employee pricing on treatments and products
• Ongoing education and training opportunities
• Flexible scheduling

The Adare Standard

Adare Longevity & Aesthetics is defined by discretion, detail, and distinction. Every treatment is intentional, every interaction personalized, and every result reflective of our commitment to excellence. We seek professionals who naturally embody this standard and elevate it.