Cosmetic Patient Concierge Coordinator

Anne Arundel Dermatology; Knoxville (TN); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

Paid time off

Paid holidays

Retirement Savings account

Employee discount on cosmetic services

Job summary

Anne Arundel Dermatology is seeking a Cosmetic Patient Concierge Coordinator to deliver outstanding patient service, provide appointment and procedure information, and assist with loyalty programs.

Role requires strong communication and organizational skills, high school diploma, and a customer-focused, empathetic approach. Full-time position with benefits and opportunities for growth within the practice.

Qualifications

• Strong organizational skills required.
• Excellent communication skills with patients and colleagues.
• Attention to detail essential for documentation and scheduling.
• Proficiency with computer systems and EMR software preferred.

Responsibilities

• Supervise front desk check-in and check-out processes.
• Update client information and provide necessary forms.
• Create client profiles in the EMR system per protocols.
• Reconcile daily charges and handle payments.
• Ensure exceptional patient satisfaction and privacy.
• Enroll patients in rewards programs and loyalty initiatives.
• Assist with inbound calls and scheduling.
• Make outbound calls for appointment preparations.
• Escalate issues to the Cosmetic Suite Manager as needed.
• Complete monthly inventory and keep marketing materials current.
• Cultivate relationships with cosmetic reps for education and samples.
• Occasionally work evenings for special promotions and events.

Skills

Organizational skills

Communication skills

Attention to detail

Technology proficiency

Education

High School Diploma

Job description

Overview

At Anne Arundel Dermatology we give exceptional care - to our patients and to eachother.

Patient First | Caring | Accountability | Trust | One Team | Growth

Founded 50+ years ago with a mission to provide the highest quality and full spectrum of medical, surgical, and esthetic skin care services to each and every one of its patients, Anne Arundel Dermatology has assembled the finest group of dermatologists in the Mid-Atlantic and southeastern states. With 250+ clinicians and 110+ locations in 7 states, we’re thriving, growing, and looking to add talented individuals to our team!

Why join Anne Arundel Dermatology?

We are committed to continual training and education for our physicians and staff. We are on top of the latest developments in dermatology including ongoing research, emerging treatments, new medication and prevention methods. You can find more than just a job with Anne Arundel Dermatology. We believe in providing our new associates with intensive hands on training and long-term career growth opportunities from within.

The Cosmetic Patient Concierge Coordinator is responsible for delivering consistently superior customer service to patients and clients by providing appointment and procedure information and education, assisting with Care Credit applications, Brilliant Distinctions, Aspire Rewards, Lasting Beauty Rewards, Global and Site specific promotions, and other patient loyalty programs offered by AAD.

The Cosmetic Patient Concierge Coordinator will act as an experience and patient advocate specialist, and ensure the patients/clients feel welcomed, valued, and appreciated throughout their cosmetic journey and repeated visits. A proven track record of world-class customer service and a compassionate, ‘can-do’ personality is required for success in this position. Proper attention to detail and customer focus/empathy are essential to achieve the required levels of Client and Patient satisfaction. This level of patient service is to be executed daily through interpersonal team member interactions, patient in-office interactions, vendor interactions, and also via phone & email correspondences.

Responsibilities

Duties/Responsibilities:

• Supervise the front desk Check-in and Check-out process.
• Update client information and provide necessary forms for completion.
• Create client profiles in the EMR system following established protocols.
• Reconcile daily charges and handle cash, check, and bankcard payments.
• Ensure exceptional satisfaction of every patient by consistently delivering respectful and personalized care, respecting patient privacy, and providing an elevated experience.
• Take responsibility for enrolling patients in rewards programs, credit applications, discounts, and loyalty programs.
• Assist with handling inbound calls and scheduling patient appointments.
• Make outbound calls to patients to assist with preparations for upcoming appointments, events, and promotions.
• Escalate any unresolved patient issues to the Cosmetic Suite Manager and collaborate with management to achieve satisfactory and meaningful resolutions.
• Complete inventory monthly.
• Keep displays and other marketing material current, trendy and fresh
• Establish a connection with cosmetic reps, helps with education opportunities and sample supplies.
• Occasionally work evenings during special promotions and events as required.
• Other duties assigned as deemed necessary by management.

Qualifications

Required Skills/Abilities:

• Strong organizational skills
• Excellent communication skills
• Attention to detail
• Proficiency in technology

Licensure/Certifications/Education

Education and Experience:

• Minimum of High School Diploma.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Full time employees (defined as regularly working at least 30 hours per week) are eligible for the following benefits:

• Medical, Dental & Vision insurance – effective 1st of the month after date of start
• Short-term and long-term disability, Voluntary life (employee, spouse, and child), Critical Illness, and Hospital Indemnity – Effective the 1st of the month following date of hire
• Company provided Basic Life/AD&D insurance
• Paid time off
• Paid holidays
• Retirement Savings account
• Employee discount on cosmetic services and products