Front Desk Patient Care Coordinator

Beverly-Hills-Endosurgical-Center; Beverly Hills (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Beverly Hills Endosurgical Center is seeking a Front Desk Patient Care Coordinator to manage patient flow, scheduling, and records with confidentiality and care. You will interact with patients, update electronic charts, and coordinate surgical case timing to ensure smooth operations.

Responsibilities include greeting families, routing calls, handling registrations, and maintaining accurate records under HIPAA guidelines in a fast-paced outpatient setting.

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal English skills.
• Experience in an medical front desk or office setting preferred.
• BLS certification is required or must be current.

Responsibilities

• Greet patients and families with sensitivity to their needs.
• Schedule surgical and appointment times; coordinate with surgery staff.
• Maintain and file patient charts, ensure accuracy for procedures.
• Handle incoming calls, messages, and routing as needed.
• Process payments and manage petty cash; ensure HIPAA compliance.
• Train and supervise new front office staff as needed.

Skills

Organization

Patient-centric service

Problem solving

Time management

Communication

HIPAA compliance

Teamwork

Adaptability

Dependability

Telephone techniques

Education

High school diploma or equivalent

General office experience preferred

BLS certification

English fluency

Job description

Beverly Hills Endosurgical Center is an outpatient facility specializing in endoscopies serving Beverly Hills and the surrounding areas. We are proud to offer a pristine and comfortable experience equipped to provide the highest caliber of care, combining state-of-the-art equipment with expert and friendly staff. While applications need to be submitted through this ad, you can learn more about the facility here: https://www.bhendosurg.com/Front Desk Patient Care CoordinatorKey Responsibilities:Front Desk Patient Care Coordinator responsibilities will consist of, but not be limited to;Greets the patient and family and is sensitive to their needs.Uses electronic charts and HST.Scheduling of surgical cases.Maintains appointment schedule for patients. Coordinates patient schedule with surgery schedule.Ensures that patient charts are pulled, and information is accurate prior to the surgery date.Screens, takes messages, routes incoming calls, and assists out-going calls.Responsible for keeping current registrations of patients, insurance companies and referring doctors.Processes and gives receipt for monies received from patients and is responsible for the petty cash fund.Takes down name and number of the adult (18 or over) taking the patient home and follows the center’s procedures relating to the patient’s departure.Sets up basic patient charts for each new patient, responsible for filing and auditing patient charts, checking for completeness and accuracy of the medical transcription.Refers charts back to appropriate staff and surgeons for completion.Compiles quarterly reports on medical record deficiencies and assist with peer review for the Quality Assurance and Performance Improvement (QAPI) Coordinator.Assures the confidentiality of all records by the required permission of the patient for releasing the chart information.Follows all HIPAA guidelines when handling patient records.Assures that all surgical charts are locked at the end of the day.Ensures subpoenas and record requests are handled correctly and in a timely manner.Ability to train and supervise new personnel for the front office area.Acts as a liaison between the surgical team and the patient’s family.Key Competencies:To perform in this position successfully, an individual should demonstrate the following competencies:Organization: Prioritize and plan work activities.Problem Solving: Use time efficiently; Identify and resolve problems in a timely manner; Develop alternate solutions.Judgment: Gather and analyze information in a skillful manner; Includes appropriate personnel in decision making process; Exhibits sound and accurate judgmentTask Management: Effectively juggle multiple tasks.Quality: Demonstrate accuracy and thoroughness.Patient-centric Service: Look for ways to improve and promote quality and efficiency Respond promptly to patient's needs; always Maintain composure and professionalism; Excellent telephone techniques and rapport.Adaptability: Able to deal with frequent changes, delays, or unexpected events; Able to work well under pressure.Dependability: Complete tasks on time or notifies appropriate person of alternate plan.Teamwork: Balance team and individual responsibilities; Contribute to building a positive team spirit.Safety and Security: Maintain patient confidentiality; Observes safety and security procedures; Adheres to the center’s Policies and Procedures and HIPAA guidelines.#HPQualifications:High school graduate or equivalentGeneral office experience preferredMust have current BLS certification.Has full command of the English language, both verbal and written.