Front Desk Operations Assistant - Bilingual (Spanish)

Universal Recycling Technologies, LLC.; Janesville (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

Universal Recycling Technologies, LLC. seeks an energetic front-desk Administrative Assistant to support the Operations Department in a full-time role. Core hours are 7:30 a.m.

to 4:30 p.m., Monday through Friday, with Spanish language ability desired to assist a diverse customer base. The role includes managing records, coordinating office supplies, answering calls, coordinating with HR/EHS, and performing ERP tasks in AX and related systems, while maintaining confidentiality and

Qualifications

• High School Diploma/GED required; an Associate Degree is preferred.
• Two years of administrative/clerical experience is preferred.

Responsibilities

• Maintain local department records and files relating to production activities.
• Maintain inventory of office supplies and requisition items; place orders as needed.
• Answer inbound telephone calls; direct to appropriate person and take messages.
• Serve as liaison for HR/EHS as needed.
• Perform scheduling duties as needed.
• Assist production associates with production records, files, and reports.
• Assist the plant manager as directed.
• Perform ERP transactions as required.
• Verify and attach backup documentation into AX for all customers.
• Maintain confidentiality and integrity of information.
• Provide support for inbound/outbound load reconciliation.
• Print driver paperwork daily.
• Communicate with customer service when facility driver is not operating.
• Maintain company calendar for customer visit scheduling and coordinating with departments.
• Direct outbound load needs to the BRC as relayed by plant manager/ops supervisor.
• Validate need for lease vehicles by analyzing facility needs with plant manager.
• Establish productive relationships among departments.
• Act as business partner across the organization.
• Operate office equipment and use CRM, Dynamics AX, Waste Secure, etc.
• Other duties as assigned.

Skills

Interpersonal skills

Multitasking

Organization

Independent work

English grammar

Bilingual

Team collaboration

Time management

Customer service

Computer proficiency

Education

High School Diploma/GED

Associate Degree

Tools

CRM

Dynamics AX

Waste Secure

Excel

Office 365

Job description

Universal Recycling Technologies, LLC. seeks an energetic front-desk Administrative Assistant to support the Operations Department in a full-time role. Core hours are 7:30 a.m.

to 4:30 p.m., Monday through Friday, with Spanish language ability desired to assist a diverse customer base. The role includes managing records, coordinating office supplies, answering calls, coordinating with HR/EHS, and performing ERP tasks in AX and related systems, while maintaining confidentiality and