Front Desk & Office Operations Coordinator

US Lawns; Reno (NV); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with company match

PTO

Paid Holidays

Disability Insurance

Supplemental Insurance

Job summary

Martin-Harris Construction is seeking an Administrative Support Assistant to be the first point of contact for clients and visitors. You will help manage reception, coordinate communications, and support multiple departments across the Northern Nevada office.

Responsibilities include answering phones, handling mail and deliveries, coordinating supplies, scheduling conference rooms, onboarding new associates, and assisting with bid materials and travel arrangements as needed.

Qualifications

• Professional appearance required.
• Excellent communication skills.
• Willing to learn MHC procedures.
• Team player with the ability to meet deadlines.
• Self-starter who is well organized and reliable.
• Lifts 10–50 pounds and handles repetitive tasks.

Responsibilities

• Greet and assist clients and visitors.
• Answer phones and route to proper extensions.
• Communicate changes and updates to staff.
• Check daily voicemail.
• Sort, open, date-stamp, and distribute mail.
• Maintain Northern NV office contact list and weekly updates.
• Distribute incoming faxes.
• Order kitchen and cleaning supplies.
• Coordinate services for cleaning and window cleaning.
• Track office supplies costs.
• Prepare shipping labels and arrange pick-ups.
• Handle packages distribution.
• Assist Estimating with bid materials and DBE lists updates.
• Set up conference room bookings.
• Support departments with spreadsheets, emails, binders.
• Track Northern NV office events calendar and approvals.
• Record gifts and send thank-you notes.
• Coordinate community outreach and events.
• Order name plates/tags for Reno associates.
• Order business cards for Reno associates.
• Coordinate onboarding procedures with Hiring Managers.
• Arrange travel for management (flight, hotel, car).
• Other duties as assigned.

Skills

Professional appearance

Excellent communication skills

Self-starter

Team player

Organized

Tools

MS Word

Excel

Outlook

Internet

Job description

Martin-Harris Construction is seeking an Administrative Support Assistant to be the first point of contact for clients and visitors. You will help manage reception, coordinate communications, and support multiple departments across the Northern Nevada office.

Responsibilities include answering phones, handling mail and deliveries, coordinating supplies, scheduling conference rooms, onboarding new associates, and assisting with bid materials and travel arrangements as needed.