Administrative Support Assistant

US Lawns; Reno (NV); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with company match

PTO

Paid Holidays

Disability Insurance

Supplemental Insurance

Job summary

Martin-Harris Construction is seeking an Administrative Support Assistant to be the first point of contact for clients and visitors. You will help manage reception, coordinate communications, and support multiple departments across the Northern Nevada office.

Responsibilities include answering phones, handling mail and deliveries, coordinating supplies, scheduling conference rooms, onboarding new associates, and assisting with bid materials and travel arrangements as needed.

Qualifications

• Professional appearance required.
• Excellent communication skills.
• Willing to learn MHC procedures.
• Team player with the ability to meet deadlines.
• Self-starter who is well organized and reliable.
• Lifts 10–50 pounds and handles repetitive tasks.

Responsibilities

• Greet and assist clients and visitors.
• Answer phones and route to proper extensions.
• Communicate changes and updates to staff.
• Check daily voicemail.
• Sort, open, date-stamp, and distribute mail.
• Maintain Northern NV office contact list and weekly updates.
• Distribute incoming faxes.
• Order kitchen and cleaning supplies.
• Coordinate services for cleaning and window cleaning.
• Track office supplies costs.
• Prepare shipping labels and arrange pick-ups.
• Handle packages distribution.
• Assist Estimating with bid materials and DBE lists updates.
• Set up conference room bookings.
• Support departments with spreadsheets, emails, binders.
• Track Northern NV office events calendar and approvals.
• Record gifts and send thank-you notes.
• Coordinate community outreach and events.
• Order name plates/tags for Reno associates.
• Order business cards for Reno associates.
• Coordinate onboarding procedures with Hiring Managers.
• Arrange travel for management (flight, hotel, car).
• Other duties as assigned.

Skills

Professional appearance

Excellent communication skills

Self-starter

Team player

Organized

Tools

MS Word

Excel

Outlook

Internet

Job description

Company Description

Build More Than Projects. Build Your Future.

Since 1976, Martin-Harris Construction (MHC) has grown into Nevada’s largest general contractor, delivering impactful projects across the Southwest from our offices in Las Vegas, Reno, and Denver. But what truly defines us isn’t just what we build — it’s how we build it, and who we build it with.

At Martin-Harris, you’ll be part of a team that takes pride in doing things the right way. Our work spans a wide range of industries and project types — from fast-moving tenant improvements to complex, large-scale ground-up developments exceeding $100M. With expertise across all delivery methods and in-house self-perform capabilities, we’re equipped to take on challenges of any size — while giving our teams the opportunity to do meaningful, career-defining work.

We are a relationship-driven company, grounded in core values of integrity, accountability, respect, teamwork, and shared success. These values aren’t just words — they shape how we lead, how we collaborate, and how we support one another. Here, your contributions matter, your ideas are valued, and your growth is a priority.

Whether you’re early in your career or looking for your next step, Martin-Harris offers the opportunity to learn, grow, and make an impact alongside a team that’s committed to excellence.

If you’re driven, motivated, and ready to be part of something bigger—we’d like to meet you.

Job Description

We are a large Commercial General Contractor seeking highly motivated individuals to join our team as Administrative Support Assistant.

The Administrative Support Assistant plays a key role in the success of our company. You are the first person with whom our clients come into contact when they call or enter our office. You will be responsible for greeting our clients, making them feel comfortable and welcome. You will be part of the Martin Harris team, helping to create a culture of collaboration, cooperation and trust with our clients.

Responsibilities

• Receive and announce all company guests.
• Answer incoming phone calls and direct them to the proper extensions.
• Communicate clearly and effectively with all associates regarding changes, updates and enterprise-affecting items.
• Check daily voicemail messages.
• Receive, sort, open, date stamp, and distribute all incoming mail.
• Maintain the associate contact list for the Northern NV office. Keep Northern NV associates updated on a weekly basis including the front desk personnel in Las Vegas.
• Distribute all incoming faxes.
• Order all kitchen and cleaning supplies, paper products and front-end office supplies.
• Call for service on cleaning and window cleaning services.
• Cost comparison tracking for office supplies & services.
• Prepare UPS and FedEx shipping labels for Associates as needed. Call for Pick-up.
• Receive and distribute all incoming packages immediately upon arrival.
• Receive and distribute incoming and outgoing submittals, plans, etc.
• Assist with document control for Estimating by maintaining an archive log along with tracking for won/lost bids.
• Assist Estimating with calls to subcontractors for bid coverage, updating Smart Bid, printing project marketing packets, and with special projects such as updates for the DBE lists.
• Set up conference room bookings as requested.
• Assist various departments, i.e., creating spreadsheets, reviewing emails, stuffing envelopes, shredding, setting up binder books, correspondence, etc.
• Track and maintain Northern NV office events calendar, to include event approval by managers, sign-up and payment, associate engagement, and associated calendar invites.
• Track received company gifts and send appropriate Thank-you’s.
• Community Outreach – Track volunteers, prepare gifts and assist with events.
• Track and order Name Plates and Name Tags for new or promoted Reno Associates through the main office.
• Track and order Business Cards for all Reno Associates through the main office.
• Coordinate with hiring managers and Staffing Specialist to complete onboarding procedures for new Associates including, but not limited to, submitting the I.T. Account Creation Form, setting up drug tests, and preparing welcome bags for new Associates.
• Assist in arranging travel processes, including flight, hotel bookings and car rentals for management.
• Other duties as assigned.

Qualifications

• Professional in appearance – see Dress Code Policy
• Professional vocal qualities (pitch, volume, and pace variability) are required.
• Great communication skills are a must.
• Proficient in MS Word, Excel, Outlook, and Internet.
• Willing to learn MHC procedures and be a member of the overall MHC team.
• Willing to work as a team member to assist the team in critical deadlines and tasks.
• Dedicated and cares about the work they are doing.
• Self-starter, well organized and reliable.
• This position requires a physical lifting capability of 10-50 pounds and requires repetitive hand movements as well as physical dexterity and mobility.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) with company match
• Parental Leave
• Paid Time Off (PTO)
• Paid Holidays
• Long-term and Short-term Disability Insurance

Supplemental Insurance

Additional Job Information

Candidate must be legally authorized to work in the United States.

Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Martin-Harris Construction.

Martin-Harris is a zero tolerance and drug-free environment.

Associates may be required work onsite of an active construction project that entails a job trailer setting and typical noises from an active construction project.