Front Desk & Office Operations Coordinator

Vitra Health; Boston (MA); On-site; USD 52,000 - 67,000; Full time

Job summary

Vitra Health is seeking an organized Office Coordinator to support daily office operations and ensure a welcoming, professional environment in our Massachusetts offices. You will report to the CEO and help coordinate front desk activities while supporting administrative and clinical teams.

The role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced setting.

Qualifications

• High school diploma or GED required; associate's degree preferred.
• Two+ years of administrative or medical office experience.
• Strong organizational, communication, and problem-solving skills.
• Excellent attention to detail and data entry accuracy.
• Proficiency with office software and ability to learn new systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor and commitment to excellent service.
• Ability to work independently and with clinical teams.

Responsibilities

• Coordinate daily office and front desk operations, scheduling, calendar coordination, and communication among administrative and clinical teams.
• Respond to calls and inquiries professionally and direct to appropriate team members; maintain records and update information in computer systems.
• Maintain department policy manuals and administrative documentation; coordinate vendor communications, procurement, and service requests.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Data entry accuracy

Multitasking

Team collaboration

Education

High school diploma or GED

Associate's degree preferred

Tools

Office software

Job description

Vitra Health is seeking an organized Office Coordinator to support daily office operations and ensure a welcoming, professional environment in our Massachusetts offices. You will report to the CEO and help coordinate front desk activities while supporting administrative and clinical teams.

The role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced setting.