Front Desk & Office Operations Coordinator

Shieldai; Bonham (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Bonus

Benefits

Equity

Job summary

Shield AI is seeking a Front Desk Coordinator to be the first point of contact for visitors, clients, and employees. The role manages front desk operations, coordinates office activities, and supports day-to-day administrative and facility needs on-site in Bonham, TX.

The ideal candidate has 1–3 years in a front desk or administrative role, strong communication skills, and proficiency in MS Office or Google Workspace.

Qualifications

• Front desk or administrative experience required (1–3 years).
• Strong verbal and written communication skills are essential.
• Proficiency with MS Office or Google Workspace.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Greet and assist visitors, ensuring a professional first impression.
• Manage emails and general inquiries, routing as appropriate.
• Coordinate visitor access, badging, and check-in processes.
• Maintain front desk organization, cleanliness, and readiness at all times.
• Schedule meetings and manage conference room bookings.
• Support office operations including mail, deliveries, and supply inventory.
• Coordinate with vendors and service providers as needed.
• Assist with planning and execution of office events and meetings.
• Partner with Facilities, IT, and Security teams to support workplace needs.
• Maintain accurate records and handle sensitive information with discretion.

Skills

Verbal communication

Written communication

Multitasking

Organization

Customer-service mindset

Independent work

Attention to detail

Professional demeanor

Vendor coordination

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Envoy visitor management

Microsoft Office / Google Workspace

Job description

Shield AI is seeking a Front Desk Coordinator to be the first point of contact for visitors, clients, and employees. The role manages front desk operations, coordinates office activities, and supports day-to-day administrative and facility needs on-site in Bonham, TX.

The ideal candidate has 1–3 years in a front desk or administrative role, strong communication skills, and proficiency in MS Office or Google Workspace.