Front Desk & Office Operations Assistant

Baker Tilly Advisory Group, LP; Appleton (WI); On-site; USD 26,000 - 34,000; Full time

Job summary

Baker Tilly Advisory Group, LP in Appleton, WI is seeking an Office Administrator to support daily operations and reception duties. The role handles mail, document processing, scheduling, and supplies management with emphasis on accuracy and customer service.

Candidates should have 1–3 years of relevant experience, proficiency in Microsoft Office, and the ability to prioritize competing tasks, work independently, and occasionally cover overtime and weekend shifts as needed.

Qualifications

• High School Diploma required.
• 1 to 3 years relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines (fax, high speed copier, multi-line phone, 10-key calculator) preferred.
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail oriented and ability to follow directions/procedures, and prioritize calls/visitors.
• Ability to work independently to follow directions and procedures.
• Ability to work overtime and weekends as needed.

Responsibilities

• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops
• File, fax, scan, print and assemble documents.
• Assist with entering office expenses (fed ex, messenger services, invoices)
• New hire set-up - assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members
• Ensure training rooms and conference rooms and over all office space is clean and organized.
• Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments.
• Schedule and prepare conference rooms.
• Provide reception coverage.
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)

Skills

Customer service

Organizational skills

Detail orientation

Independent work

Overtime/weekends availability

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Baker Tilly Advisory Group, LP in Appleton, WI is seeking an Office Administrator to support daily operations and reception duties. The role handles mail, document processing, scheduling, and supplies management with emphasis on accuracy and customer service.

Candidates should have 1–3 years of relevant experience, proficiency in Microsoft Office, and the ability to prioritize competing tasks, work independently, and occasionally cover overtime and weekend shifts as needed.