Front Desk & Office Concierge (Full/Part-Time) – Miami

Ryan Specialty, LLC; Miami (FL); On-site; USD 35,817 - 45,460; Part time

Job summary

Ryan Specialty, LLC in Miami is seeking a Receptionist to greet visitors, answer calls, and provide basic information. This in-office role offers part-time (8am–2pm) or full-time schedules and requires professional communication and strong organization.

Responsibilities include directing visitors, managing mail, scheduling meetings, maintaining calendars, processing invoices, coordinating travel, and supporting general administrative tasks.

Qualifications

• 6 months+ of related experience.
• Ability to work independently on assigned tasks and accept direction as required.
• Ability to work collectively with the administrative team associates.
• Proficiency in Microsoft Office including Outlook, Word, and Excel.

Responsibilities

• Greet and direct visitors to the company.
• Answer telephones and direct the caller to the appropriate associate.
• Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Schedule guests for entry through I-Visitor system.
• Schedule and maintain conference room calendars.
• Upload, code, and route invoices to the finance department for vendor payments.
• Receive, sort and forward incoming mail. Maintain and route publications.
• Coordinate travel and expense reporting.
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, Messenger, etc.)
• Order, receive, stock, and distribute office supplies.
• May also assist with other related clerical duties, typing of memos, photocopying, faxing, filing, or collating.
• Assist with offsite client events as assigned that may involve working outside of regular business hours.

Skills

Customer service

Office coordination

Microsoft Office

Independent work

Education

Bachelor's degree

Tools

Deem

Workday

Job description

Ryan Specialty, LLC in Miami is seeking a Receptionist to greet visitors, answer calls, and provide basic information. This in-office role offers part-time (8am–2pm) or full-time schedules and requires professional communication and strong organization.

Responsibilities include directing visitors, managing mail, scheduling meetings, maintaining calendars, processing invoices, coordinating travel, and supporting general administrative tasks.