Front Desk & Office Admin Coordinator

Foothills Regional Housing; Wheat Ridge (CO); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid holidays

Retirement plan with employer match

Job summary

Regional Housing FRH is seeking a receptionist to be the first contact for our organization. You will welcome guests, coordinate front-desk activities, and provide administrative support across the company.

Your role includes directing visitors, answering calls, maintaining supplies, and assisting with mail and calendar tasks in a fast-paced office environment.

Qualifications

• High school diploma or equivalent required.
• Prior receptionist or related experience preferred.
• Excellent reading, writing and speaking English.

Responsibilities

• Greet visitors warmly and direct to appropriate person or office.
• Answer and route phone calls politely and efficiently.
• Keep reception area tidy and stocked with supplies.
• Receive and sort mail and deliveries; distribute accordingly.
• Update calendars and schedule meetings as needed.
• Maintain filing system and records of visitor requests.

Skills

Professional demeanor

Excellent communication

MS Office proficiency

Time management

Administrative procedures

Team player

Education

High school graduate

Tools

Microsoft Word

Excel

Outlook

YARDi

Job description

Description

Regional Housing “FRH” is a prominent real estate developer, manager, and program administrator for affordable housing. As a receptionist, you will be the first contact for our company. Our receptionist duties include Foothills offering administrative support across the organization. You will welcome guest and greet people who visit the business. You will also coordinate front-desk activities including distributing correspondence and redirecting phone calls.

Requirements

DUTIES AND RESPONSIBILITIES:

· Welcome visitors in a warm and friendly manner and answer any questions visitors may have.

· Direct visitors to the appropriate person and office

· Answer and direct phone calls in a polite and friendly manner.

· Ensure reception area is tidy and presentable, with necessary stationery and materials (e.g., pens, forms, and brochures)

· Provide basic and accurate information in-person and via phone/email.

· Receive deliveries; sort and distribute incoming mail.

· If outgoing mail is not picked up during regular office hours it must be delivered to the post office.

· Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitors pass)

· Update calendars and may schedule meetings.

· Operate standard office equipment on a regular basis, including fax machine, a copy machine, and computer.

· Keep detailed and accurate records of visitor requests and of calls received.

· Maintain inventory of office supplies, order supplies as needed and restock supplies.

· Maintain the general office filing system.

· Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

REQUIRED SKILLS AND ABILITIES:

· Consistent, professional dress, and manner

· Excellent written and verbal communication skills

· Competency in Microsoft applications including Word, Excel, and Outlook

· Demonstrates strong time management skills by effectively prioritizing tasks, meeting deadlines, and managing multiple responsibilities in a fast-paced environment.

· Experience with administrative and clerical procedures.

· Able to contribute positively as part of the team, helping out with various tasks as required.

EDUCATION AND EXPERIENCE:

· High school graduate

· Prior experience as a receptionist or in a related field

· Demonstrated ability to read, write, and speak English.

· Ability to understand basic math.

· Ability to define problems, collect data, establish facts, and direct clients to the correct person or resource.

· To perform this job successfully, an individual should have knowledge of Microsoft Word and Excel documents, Outlook and Internal products, and YARDI software.

PAY RANGE: $20.00 to $25.00

BENEFITS:

· Employer pays 100% premium of medical, dental, vision, short-term and long-term disability, and life insurance

· Vacation and Sick time

· 12 Paid Holidays

· Retirement plan, employer matches up to 10% of retirement contributions

WORKING CONDITIONS:

• Physical Demands: The position is in an office setting. In the office it is primarily sedentary but requires the ability to move boxes or items weighing a maximum of 20 pounds; positioning oneself to maintain files in filing cabinets; ability to operate personal computers and office equipment; ability to observe documents and record and interpret information; ability to communicate information and ideas so others will understand. Must be able to exchange information in these situations.
• Work Environment: Works in a clean, comfortable environment in the office
• Equipment Used: Frequently uses standard office equipment including but not limited to personal computers, scanners, calculators, printers, telephones, fax, and copy machines.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. FRH is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact Human Resources at [e-mail] or 303-524-2377.

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.