Office Manager/Executive Assistant

Sygaldry Technologies; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Visa Sponsorship

Competitive compensation & equity

Health coverage

Company offsites & socials

Unlimited PTO

Job summary

Sygaldry Technologies in San Francisco is seeking an organized, proactive Office Manager / Executive Assistant to own the day-to-day operations of the SF office and provide executive support to the leadership team.

This hands-on role covers calendars, travel arrangements, facilities, onboarding/offboarding, vendor relations, and coordinating visits, ensuring a welcoming and efficient environment as the company grows.

Qualifications

• Demonstrated experience in office management, executive support, operations, hospitality, or a similar high-touch environment
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities in a fast-moving environment
• Strong judgment and the ability to operate independently
• A proactive mindset—you naturally look ahead and anticipate what will be needed
• Excellent written and verbal communication skills
• Comfortable working directly with executives, employees, candidates, vendors, and external partners
• High level of discretion and professionalism
• Willingness to be hands-on and step in wherever needed
• Comfortable building processes where they don't yet exist

Responsibilities

• Provide day-to-day administrative and operational support to Co-founder
• Manage calendars, scheduling, and meeting coordination across internal and external stakeholders
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries
• Help executives prioritize their time by proactively identifying scheduling conflicts, dependencies, and follow-ups
• Coordinate meetings, including logistics, materials, and other preparation as needed
• Handle sensitive and confidential information with discretion and sound judgment
• Anticipate needs and proactively solve problems before they become blockers
• Own the day-to-day operations of the San Francisco office and ensure it is organized, welcoming, and running smoothly
• Serve as the primary point of contact for office-related needs, vendors, building management, and facilities
• Manage office supplies, food and beverage programs, deliveries, maintenance, and other workplace services
• Coordinate office access, workspace needs, and operational logistics in partnership with the appropriate internal teams
• Support new-hire onboarding and offboarding logistics for the San Francisco office
• Identify opportunities to improve office processes and create simple, scalable systems as the team grows
• Maintain a high standard for the overall office environment and employee experience
• Coordinate on-site visits for candidates, investors, partners, and other guests
• Support leadership meetings, company gatherings, and special events in San Francisco
• Partner closely with Operations, People, Finance, IT, and other teams across Sygaldry
• Help connect the San Francisco office with the broader company and create a consistent employee experience across locations
• Take ownership of special projects and operational needs as they arise

Skills

Office management

Executive support

Operations

Hospitality

Attention to detail

Communications

Independent working

Job description

About Sygaldry

Sygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference. Our AI servers address the problem of rising compute and energy costs for scaling AI, enabling companies to innovate faster and more affordably. We're building the infrastructure for quantum superintelligence.

We pioneer new domains in physics, engineering, and AI, tackling the hardest challenges with a grounded, optimistic, and rigorous culture. Our team is growing — we're looking for people who want to shape how quantum and AI intersect, and unlock the potential of both together.

About the Role

Sygaldry is looking for a highly organized, proactive, and resourceful Office Manager / Executive Assistant to support our growing San Francisco office.

This is a hands-on role for someone who enjoys creating structure, anticipating needs, and making things run smoothly. You will own the day-to-day operations and experience of the San Francisco office while providing executive support to members of our leadership team.

We’re looking for someone who can move comfortably between managing the details of a high-functioning office and supporting fast-moving executives—someone who notices what needs to happen, takes ownership, and follows through. You create an environment where executives and employees can focus on their work because the details around them are handled thoughtfully and reliably. You ensure our visitors have a great experience and that operational needs are anticipated rather than simply reacted to. This role will grow into a trusted partner to the team and take on increasing ownership as Sygaldry continues to grow.

What You'll Do

Executive Support

• Provide day-to-day administrative and operational support to Co-founder

• Manage calendars, scheduling, and meeting coordination across internal and external stakeholders

• Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries

• Help executives prioritize their time by proactively identifying scheduling conflicts, dependencies, and follow-ups

• Coordinate meetings, including logistics, materials, and other preparation as needed

• Handle sensitive and confidential information with discretion and sound judgment

• Anticipate needs and proactively solve problems before they become blockers

Office Operations

• Own the day-to-day operations of the San Francisco office and ensure it is organized, welcoming, and running smoothly

• Serve as the primary point of contact for office-related needs, vendors, building management, and facilities

• Manage office supplies, food and beverage programs, deliveries, maintenance, and other workplace services

• Coordinate office access, workspace needs, and operational logistics in partnership with the appropriate internal teams

• Support new-hire onboarding and offboarding logistics for the San Francisco office

• Identify opportunities to improve office processes and create simple, scalable systems as the team grows

• Maintain a high standard for the overall office environment and employee experience

Team & Company Support

• Coordinate on-site visits for candidates, investors, partners, and other guests

• Support leadership meetings, company gatherings, and special events in San Francisco

• Partner closely with Operations, People, Finance, IT, and other teams across Sygaldry

• Help connect the San Francisco office with the broader company and create a consistent employee experience across locations

• Take ownership of special projects and operational needs as they arise

What We're Looking For

• Demonstrated experience in office management, executive support, operations, hospitality, or a similar high-touch environment

• Strong organizational skills and exceptional attention to detail

• Ability to manage multiple priorities in a fast-moving environment

• Strong judgment and the ability to operate independently

• A proactive mindset—you naturally look ahead and anticipate what will be needed

• Excellent written and verbal communication skills

• Comfortable working directly with executives, employees, candidates, vendors, and external partners

• High level of discretion and professionalism

• Willingness to be hands-on and step in wherever needed

• Comfortable building processes where they don't yet exist

How We’re Different

At Sygaldry, curiosity and intellectual courage drive our work. We approach ambitious challenges with a grounded, optimistic, and rigorous culture and know that kind people build the strongest teams. We prioritize mission over ego and collaborate openly with a strong sense of shared purpose. We dream big, yet we execute with a love of detail. We’re looking for scientists, engineers, and operators to forge new paths with us at the intersection of quantum and AI.

Culture & Benefits

• We lean into thoughtful use of agentic AI tools. Claude Code, Codex, and AI-assisted workflows are part of daily operations across the team, and we expect this role to benefit from these tools too. How you explore, assess, and leverage emerging AI tools is something we actively value.

• Visa Sponsorship - We know what it takes to make top talent thrive here. We’re open to supporting visas whenever possible.

• Compensation - We value your contribution and invest in your future with a competitive salary and meaningful equity.

• Benefits - Your well-being matters. We provide company-sponsored health coverage to give you and your family peace of mind.

• Connection - Whether it’s company offsite or casual crew socials, we make time to connect, recharge, and have fun together.

• Time Off - We trust you to take the time you need. Unlimited PTO so you can rest, recharge, and come back ready to make an impact.

We encourage applications from candidates with diverse backgrounds. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

Location: This position is located on-site in our San Francisco office.