Front Desk & Legal Admin Assistant – Victim Services

Gallatin County; Bozeman (MT); On-site; USD 25,000 - 36,000; Full time

Job summary

Gallatin County is seeking a Receptionist/Administrative Support role in the County Attorney’s Office. This position serves as the first contact for the public, handling in-person and phone inquiries, data entry, mail handling, and file management.

You will support Victim Services and attorneys with various clerical tasks. Requirements include a high school diploma and 1–2 years of related experience, along with proficiency in Microsoft Office and Outlook.

Qualifications

• High school diploma or equivalent.
• 1–2 years of relevant work experience or an equivalent combination of education and experience.
• Proficiency in word processing, Outlook, and other Microsoft Office software.

Responsibilities

• Greet and assist visitors and escort them to the appropriate person or office.
• Answer, screen, and forward incoming phone calls, taking messages as necessary.
• Ensure the reception area is tidy and stocked with all necessary supplies.
• Receive, sort, and distribute mail, documents, and deliveries in a timely manner to the appropriate personnel.
• Maintain office security by following safety procedures and controlling access via the reception desk monitor.
• Perform clerical and administrative duties in support of the County Attorney’s Office with a focus on the Victim Services Program.
• Open, maintain, and accurately enter case data for referrals to Victim Services.
• Request documents and records from external sources such as law enforcement and courts.
• Conduct data entry across multiple databases with meticulous attention to detail.
• Refer complex issues to appropriate personnel for resolution.
• Walk-in interactions with the public and staff.
• Create and edit correspondence, prepare letters and memos, and distribute as requested.
• Adhere to confidentiality guidelines regarding sensitive information.
• Assist with data for annual grant applications and reporting.
• Perform duties as assigned by the Legal Support Supervisor.

Skills

Data entry

Customer service

Communication

Attention to detail

Organization

Confidentiality

Public interactions

Education

High school diploma

1–2 years of related work experience

Tools

Microsoft Office

Outlook

Job description

Gallatin County is seeking a Receptionist/Administrative Support role in the County Attorney’s Office. This position serves as the first contact for the public, handling in-person and phone inquiries, data entry, mail handling, and file management.

You will support Victim Services and attorneys with various clerical tasks. Requirements include a high school diploma and 1–2 years of related experience, along with proficiency in Microsoft Office and Outlook.