Front Desk & Equipment Admin Specialist

ADP, Inc.; Pittsburgh (Allegheny County); On-site; USD 38,000 - 46,000; Full time

Job summary

Rudd Equipment Company, Inc. is seeking a customer service-oriented Receptionist / Administrative Assistant to serve as the branch's first point of contact for customers and visitors.

This in-office role requires multitasking front desk duties and providing sales administrative support to the Equipment Department. The position emphasizes in-person presence, with duties ranging from greeting visitors and answering calls to processing mail, invoices, and paperwork related to equipment sales.

Qualifications

• High School diploma or equivalent required.
• Some college is a plus.
• Previous administrative/clerical experience preferred.

Responsibilities

• Greet and welcome on-site visitors and route to appropriate personnel.
• Answer incoming calls and take messages.
• Prepare outgoing mail for courier pickup and handle mail related tasks.
• Prepare documents related to equipment sales and correspondence.
• Code, process PO, receive and reconcile invoices.
• Maintain Equipment Shipping and Receiving records.
• Provide administrative support to the Equipment Department.
• Perform other duties as assigned.

Skills

Customer service

Reception

Interpersonal skills

Education

High School diploma or equivalent

Some college

Administrative/clerical experience

Tools

Microsoft Windows

Microsoft Word

Excel

Infor

Job description

Rudd Equipment Company, Inc. is seeking a customer service-oriented Receptionist / Administrative Assistant to serve as the branch's first point of contact for customers and visitors.

This in-office role requires multitasking front desk duties and providing sales administrative support to the Equipment Department. The position emphasizes in-person presence, with duties ranging from greeting visitors and answering calls to processing mail, invoices, and paperwork related to equipment sales.