Front Desk Coordinator | Part-Time

Evolving Solution Services

Jackson (MI)

On-site

USD 19,286 - 24,796

Part time

8 days ago

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Benefits offered by this job

Free Life Insurance

Free Short-term Disability

Simple IRA Savings 3% Company Match

11 Paid Holidays

PTO

Casual Dress Code

Employee Assistance Program

Monthly Employee Recognition

Job summary

Segue Inc. is seeking a part-time Front Desk Coordinator in Jackson, Michigan to provide welcoming customer service and essential administrative support in a mental health setting. You will register and schedule clients, manage the EMR, greet visitors, and coordinate communications with clinical staff.

The role requires strong interpersonal skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment while preserving confidentiality and trauma-informed care.

Qualifications

High School Diploma or equivalent is required.
Minimum of 1 year of customer service or front desk experience (healthcare or behavioral health setting a plus).
Proficiency with Microsoft Office Suite.
Able to type 35 wpm with high degree of accuracy.
Ability to manage multiple tasks in a fast-paced environment with frequent interruptions.
Strong communication, organizational, and problem-solving skills.
Ability to operate standard office equipment and multi-line telephone systems.

Responsibilities

Register and check-in new and returning consumers in the EMR, ensuring accurate and complete demographic and insurance information.
Schedule, reschedule, and confirm appointments in person and via telephone.
Coordinate appointments across providers and services to support continuity of care.
Identify and coordinate transportation needs to Segue, Inc. appointments.
Scrub charts for upcoming appointments and identifying documentation needs.
Verify and update consumer information at each visit.
Promptly greet all consumers and visitors in a professional, welcoming, and trauma-informed manner.
Serve as the primary point of contact for inquiries, providing clear information and assistance.
Manage consumer flow in the lobby and communicate delays or updates to consumers and staff.
De-escalate concerns and elevate to Customer Service Specialist when appropriate.
Answer and manage a multi-line telephone system, directing calls appropriately.
Respond to inquiries, take accurate messages, and ensure timely follow-up.
Communicate effectively with clinical and administrative staff regarding consumer needs.
Enter, update, and maintain accurate records in the EMR.
Scan and upload documents into consumer records in a timely manner.
Run reports and assist with data quality review and correction.
Assist with document tracking, consents, and fee determinations.
Process requests for records in accordance with agency policies and consumer consent.
Maintain confidentiality of all consumer information.
Support compliance with accreditation and regulatory standards.
Manage incoming and outgoing mail, faxes, and electronic communications.
Maintain an organized and professional front desk and lobby area.
Provide administrative support to clinical staff as needed.
Perform other duties as assigned by administration.
Flexibility in working additional hours and carrying out additional duties as directed by Administration is a requirement for this position.

Skills

Customer service

Microsoft Office

Typing 35 wpm

Communication

Organization

Problem-solving

Multitasking

Telephone handling

Education

High School Diploma or equivalent

Tools

EMR software

Job description

Are You Looking for a Bright Future with a Solid Company?

Look no further!

Segue Inc., a non-profit outpatient mental health facility with a distinguished history of delivering high-quality mental health services to the residents of Jackson and Hillsdale counties for over four decades, is actively seeking a dedicated part-time Front Desk Coordinator to join our team at our Jackson, Michigan office.

WHAT YOU WILL DO:

The Front Desk Coordinator serves as the first point of contact for consumers, visitors, and callers, creating a welcoming, professional, and supportive environment in a mental health setting. This role is responsible for registering and scheduling consumers in person and over the phone, managing front desk operations, and ensuring accurate and timely entry of consumer information into the electronic medical record (EMR) system.

This position requires strong interpersonal, organizational, and problem-solving skills to effectively assist consumers, coordinate services, and support clinical and administrative staff while maintaining strict confidentiality and compliance with all applicable regulations.

QUALIFICATIONS:

Required

High School Diploma or equivalent
Minimum of 1 year of customer service or front desk experience (healthcare or behavioral health setting a plus)
Proficiency with Microsoft Office Suite
Able to type 35 wpm with high degree of accuracy
Ability to manage multiple tasks in a fast-paced environment with frequent interruptions
Strong communication, organizational, and problem-solving skills
Ability to operate standard office equipment and multi-line telephone systems

Preferred

Experience working with electronic medical record software
Knowledge of medical and/or behavioral health terminology

ESSENTIAL JOB RESPONSIBILITIES:

Register and check-in new and returning consumers in the EMR, ensuring accurate and complete demographic and insurance information
Schedule, reschedule, and confirm appointments in person and via telephone
Coordinate appointments across providers and services to support continuity of care
Identify and coordinate transportation needs to Segue, Inc. appointments
Scrub charts for upcoming appointments and identifying documentation needs
Verify and update consumer information at each visit
Promptly greet all consumers and visitors in a professional, welcoming, and trauma-informed manner
Serve as the primary point of contact for inquiries, providing clear information and assistance
Manage consumer flow in the lobby and communicate delays or updates to consumers and staff
De-escalate concerns and elevate to Customer Service Specialist when appropriate

C. Phone & Communication Management:

Answer and manage a multi-line telephone system, directing calls appropriately
Respond to inquiries, take accurate messages, and ensure timely follow-up
Communicate effectively with clinical and administrative staff regarding consumer needs

D. Administrative & EMR Support:

Enter, update, and maintain accurate records in the EMR
Scan and upload documents into consumer records in a timely manner
Run reports and assist with data quality review and correction
Assist with document tracking, consents, and fee determinations

E. Records & Compliance:

Process requests for records in accordance with agency policies and consumer consent
Maintain confidentiality of all consumer information
Support compliance with accreditation and regulatory standards

F. General Office Support: