Front Desk Coordinator

1-800-water-damage-western-montana; Polson (MT); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Free uniforms

Paid time off

Paid training

Growth and career advancement opportunities

Job summary

1-800 WATER DAMAGE in Polson, Montana, is seeking a Front Office Coordinator to provide essential administrative and clerical support. This role includes scheduling meetings, maintaining files, and managing office inventory.

The ideal candidate will have 2-5 years of experience in administrative roles, excellent communication skills, and proficiency in Microsoft Office Suite. The position offers growth opportunities within the company and requires a valid Driver’s License.

Qualifications

• 2-5 years experience as a receptionist or administrative support.
• Ability to write and compile reports and correspondence.
• Must maintain a valid Driver’s License.

Responsibilities

• Provide administrative, clerical, and phone support.
• Manage calendar requests for conference room meetings.
• Greet all guests in a friendly manner.

Skills

Administrative support

Communication skills

Organization

Microsoft Office Suite

Education

High School Diploma or GED

Associates Degree preferred

Job description

Benefits

• Free uniforms
• Opportunity for advancement
• Paid time off

Company Overview

1-800 WATER DAMAGE is a trusted property restoration company serving customers across the nation. With locations spanning coast-to-coast, we help home and business owners return their property to its original condition, while restoring what truly matters—health and safety. Our team is fully vetted, IICRC-certified, and insured for your safety.

Job Summary

The front office coordinator will provide administrative, clerical, and phone support for the entire company. This position includes scheduling conference room meetings, maintaining files, paperwork, and company mail, inventory ordering, tracking, and organization for all office supplies.

Responsibilities

• Greet all RestorationServices Guests in a friendly and inviting manner via phone and in person.
• Answer and transfer phone calls to different departments.
• Manage and approve calendar requests for conference room meetings.
• Assist Mitigation, Construction, and Administrative teams with document scanning.
• Maintain front desk: scanning, files, paperwork, outgoing mail.
• Weekly ordering of office supplies and maintain inventory.
• Assist in ordering and maintain uniform inventory.
• Assist in taking new losses via phone.
• Support additional administrative support for all departments and employees as needed.
• Assist in contacting clients and Adjustors regarding status and payment.

Qualifications

• 2-5 years experience as a receptionist and/or administrative support.
• Ability to write and compile reports and correspondence.
• Previous experience with Outlook, Excel, Word, and PowerPoint.
• Associates Degree preferred but High School Diploma or GED required.
• Previous experience within the construction and marketing industries helpful.
• Must maintain a valid Driver’s License and maintain a safe driving record.
• Must be able to exercise good judgment and to understand and carry out written and/or oral instructions, along with sound problem solving ability.
• Must be able to stand; walk, sit, use hands to finger, handle, or feel – reach with hands & arms and talk or hear.
• Must be able to regularly lift and or move up to 25 pounds.

Benefits/Perks

• Paid Holidays
• PTO
• Paid Training
• Growth and Career Advancement Opportunities