Front Desk Coordinator

1-800-water-damage-careers; Polson (MT); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Paid training

Growth and career advancement opportunities

Free uniforms

Job summary

1-800 WATER DAMAGE is seeking a front office coordinator to provide administrative support for the entire company. Responsibilities include scheduling meetings, managing incoming calls, and assisting various teams.

The ideal candidate should have 2-5 years of experience, proficiency in office software, and a High School Diploma or GED. Join us to help restore homes and businesses while enjoying various benefits and opportunities for advancement!

Qualifications

• 2-5 years experience as a receptionist and/or administrative support.
• Must maintain a valid Driver’s License and maintain a safe driving record.
• Must be able to regularly lift and or move up to 25 pounds.

Responsibilities

• Greet all guests in a friendly and inviting manner via phone and in person.
• Answer and transfer phone calls to different departments.
• Manage and approve calendar requests for conference room meetings.
• Assist in ordering and maintain uniform inventory.

Skills

Receptionist experience

Administrative support

Report writing

Problem-solving

Education

High School Diploma or GED

Associates Degree

Tools

Outlook

Excel

Word

PowerPoint

Job description

Benefits

• Free uniforms
• Opportunity for advancement
• Paid time off

Company Overview

1-800 WATER DAMAGE is a trusted property restoration company serving customers across the nation. With locations spanning coast-to-coast, we help home and business owners return their property to its original condition, while restoring what truly matters—health and safety. Our team is fully vetted, IICRC-certified, and insured for your safety.

Job Summary

The front office coordinator will provide administrative, clerical, and phone support for the entire company. This position includes scheduling conference room meetings, maintaining files, paperwork, and company mail, inventory ordering, tracking, and organization for all office supplies.

Responsibilities

• Greet all RestorationServices Guests in a friendly and inviting manner via phone and in person.
• Answer and transfer phone calls to different departments.
• Manage and approve calendar requests for conference room meetings.
• Assist Mitigation, Construction, and Administrative teams with document scanning.
• Maintain front desk: scanning, files, paperwork, outgoing mail.
• Weekly ordering of office supplies and maintain inventory.
• Assist in ordering and maintain uniform inventory.
• Assist in taking new losses via phone.
• Support additional administrative support for all departments and employees as needed.
• Assist in contacting clients and Adjustors regarding status and payment.

Qualifications

• 2-5 years experience as a receptionist and/or administrative support.
• Ability to write and compile reports and correspondence.
• Previous experience with Outlook, Excel, Word, and PowerPoint.
• Associates Degree preferred but High School Diploma or GED required.
• Previous experience within the construction and marketing industries helpful.
• Must maintain a valid Driver’s License and maintain a safe driving record.
• Must be able to exercise good judgment and to understand and carry out written and/or oral instructions, along with sound problem solving ability.
• Must be able to stand; walk, sit, use hands to finger, handle, or feel – reach with hands & arms and talk or hear.
• Must be able to regularly lift and or move up to 25 pounds.

Benefits/Perks

• Paid Holidays
• PTO
• Paid Training
• Growth and Career Advancement Opportunities