Front Desk Coordinator

Lovelygroup; Omaha (NE); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health, dental & vision coverage

401k with match

Annual bonus

Paid time off

Employee discount

Scrubs provided

Job summary

LovelyGroup in Omaha seeks a Front Desk Coordinator for Schlessinger MD to be the first point of contact for patients and guests, delivering warm, professional service while supporting nursing staff.

The role requires multitasking across phones, scheduling, check-in/out, and basic billing tasks, with a hands-on approach to patient experience and clinic operations.

Qualifications

• 1–2 years in a customer service role; previous clinic reception experience preferred.
• Experience scheduling appointments and working within an EMR system (Nextech or Epic).
• Exceptional phone skills and ability to multi-task.

Responsibilities

• Bring energy and attentiveness to our front desk team; set the tone for patient experience from scheduling to checkout.
• Utilize multi-line phone system to schedule appointments, take messages, and conduct reminder/confirmation calls.
• Complete daily tasks: open/close the clinic, prepare superbills, scan documents into medical records.
• Check in and out clinic patients; inform providers of delays; collect insurance cards and payments.
• Ensure daily balancing at close and communicate discrepancies with accounting and office administration.
• Maintain a clean, organized work/file area; print schedules and pull relevant files for the following day; electronic file maintenance.
• Maintain professional communications with patients, billing, nursing staff, providers, and management.
• Cross train in med spa reception to provide seamless coverage and elevated customer service.
• Perform other duties as assigned.

Skills

Customer service

Phone skills

Multi-tasking

Team focus

Tools

Nextech EMR

Epic EMR

Job description

Front Desk Coordinator

As a Front Desk Coordinator with Schlessinger MD, you will be this first impression for incoming clinic patients and set a welcoming tone for our patients and guests. You will get to make a difference every day in the interactions with our patients and partnering with clinic nursing staff. If you're passionate about great service, detail oriented and love to make people smile; this may be the opportunity for you!

Schlessinger MD and LovelySkin Spa, part of the LovelyGroup, are rated "Best in Omaha" year after year for a reason: our people! As one of the busiest dermatology clinics in Omaha, we keep a brisk pace but never compromise patient experience. Come be a part of supporting this amazing team!

In this role you will...

• Bring energy and attentiveness to our front desk team! You'll set the tone for patient experience from the first scheduling phone call to their check out. We value our patients, and you'll be part of the team that makes them feel heard, appreciated, and excited to be a part of Schlessinger MD.
• Utilize multi-line phone system to schedule appointments, take messages, and conduct reminder/confirmation calls. Ensure we are providing the best customer service and care to our patients and other callers.
• Complete daily tasks to include (but not limited to) open/closing the clinic, prepare superbills for upcoming appointments, and scan documents into medical records.
• Check in and out clinic patients. Inform the providers and office administrator of delays with clinic and keep patients informed of delays. Collect insurance cards and payments.
• Ensure daily balancing at the close of business and communicate discrepancies with the accounting team and office administrator.
• Maintain a clean, organized work/file area. Proactively print schedules and pull relevant files for the following day. Perform electronic file maintenance.
• Maintain professional and consistent communications and working relationships with patients, billing team, nursing staff, providers, and management
• Cross train in our med spa reception to provide seamless reception coverage and elevated customer service
• Perform other duties as assigned.

Location:On-site- Omaha, Nebraska
Status:Full-time, Non-Exempt

We are looking for someone with:

• 1-2 years in a customer service role; previous clinic reception experience preferred
• Experience scheduling appointments and working within an EMR (Electronic Medical Records) system such as Nextech or Epic
• Exceptional phone skills
• Ability to multi-task
• Team focused mentality; jump in to minimize wait times

LovelyGroup is pleased to offer these great perks:

• Quick access to exceptional health, dental and vision coverage. Coverage available on the 1stof the month after you start
• Dual Retirement Saving Approach: Generous 401k with matchANDprofit-sharing plan
• Competitive wages and annual bonus
• Hassle-free paid time off. We enjoy 8 paid holidays each year
• Generous employee discount on all products and services
• Scrubs are provided

The LovelyGroup includes LovelySkin.com, Schlessinger MD, the Advanced Skin Research Center, the LovelySkin Retail store and Day Spa, Olive and Delmar, and Cosmetic Surgery Forum (CSF). Spanning this diversified set of companies and services, we're delighted to unify under one core mission:To help everyone feel confident in their skin. LovelyGroup is proud to be an employer who champions innovation, prioritizes employee-centric benefits and leads the market in setting a generous livable wage for all employees.

At LovelyGroup, we don't just accept difference- we celebrate it, we support it, and we thrive on it for the benefit of our employees, our patients and customers, and our community. LovelyGroup is honored to be an equal opportunity workplace.